Business Professional Recruiting Assistant

Jackson Walker, LLP; Austin (TX); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Jackson Walker, LLP is seeking a Business Professional Recruiting Assistant to support the recruiting team for business professional and paralegal roles. You will coordinate candidate activity, maintain records, assist with hiring logistics, and provide administrative support across recruiting, integration, and retention efforts.

The role requires a Bachelor’s degree or equivalent experience and at least one year of administrative work in a professional setting.

Qualifications

• Bachelor’s degree or equivalent work experience required.
• One or more years of administrative experience in a corporate, professional services, or similar business environment.
• Highly organized and detail-oriented, with the ability to manage multiple priorities and meet deadlines in a fast-paced professional environment.
• Excellent written and verbal communication skills, including proofreading and editing for grammar, punctuation, and spelling.
• Demonstrated ability to collaborate effectively as part of a team.
• Ability to exercise discretion and maintain confidentiality.
• Proficiency in Microsoft Word, Excel, PowerPoint, Teams, and other standard office technology.

Responsibilities

• Maintain accurate candidate records, interview schedules, status updates, and related reports in the applicant tracking system.
• Coordinate virtual and in-person interviews, including scheduling, candidate travel, interviewer feedback, and timely candidate follow-up.
• Coordinate recruiting meetings and events.
• Assist with new-hire activities and recruiting-related administrative steps.
• Prepare and maintain confidential hiring data, statistical reports, trend information, and other recruiting metrics as requested.
• Process recruiting expenses, reimbursements, and vendor invoices, and assist with monitoring the recruiting budget.
• Perform data entry, filing, document preparation, and report generation for the recruiting team.
• Order promotional items, maintain inventory records, and coordinate shipping.
• Support team events and activities, including milestone tracking, gifts, and team gatherings.
• Provide general administrative and project support to the recruiting team.
• Perform other duties as assigned.

Skills

Administrative support

Communication skills

Attention to detail

Team collaboration

MS Office proficiency

Education

Bachelor’s degree or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Teams

Job description

Business Professional Recruiting Assistant

Reports To: Business Professional Recruiting Manager

FLSA: Non-Exempt

POSITION SUMMARY

The Business Professional Recruiting Assistant supports the recruiting team throughout the hiring process for business professional and paralegal roles.

This position coordinates candidate activity, maintains accurate recruiting records, assists with hiring logistics and reporting, and provides administrative support for the Firm’s recruitment, integration, and retention efforts.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Recruiting and Candidate Support

• Maintain accurate candidate records, interview schedules, status updates, and related reports in the applicant tracking system.
• Coordinate virtual and in-person interviews, including scheduling, candidate travel, interviewer feedback, and timely candidate follow-up.
• Coordinate recruiting meetings and events.
• Assist with new-hire activities and recruiting-related administrative steps.
• Prepare and maintain confidential hiring data, statistical reports, trend information, and other recruiting metrics as requested.

Administrative and Team Support

• Process recruiting expenses, reimbursements, and vendor invoices, and assist with monitoring the recruiting budget.
• Perform data entry, filing, document preparation, and report generation for the recruiting team.
• Order promotional items, maintain inventory records, and coordinate shipping.
• Support team events and activities, including milestone tracking, gifts, and team gatherings.
• Provide general administrative and project support to the recruiting team.
• Perform other duties as assigned.

QUALIFICATIONS

• Bachelor’s degree or equivalent work experience required.
• One or more years of administrative experience in a corporate, professional services, or similar business environment.
• Highly organized and detail-oriented, with the ability to manage multiple priorities and meet deadlines in a fast-paced professional environment.
• Excellent written and verbal communication skills, including proofreading and editing for grammar, punctuation, and spelling.
• Demonstrated ability to collaborate effectively as part of a team.
• Ability to exercise discretion and maintain confidentiality.
• Proficiency in Microsoft Word, Excel, PowerPoint, Teams, and other standard office technology.

WORK CONDITIONS

This position operates in a professional office environment with limited exposure to excessive noise or temperature variations and routinely uses a computer, telephone, and other standard office equipment. The role requires extended computer use, review of candidate and recruiting information, and ongoing communication with candidates, business professionals, vendors, and other stakeholders. Regular work hours are 8:30 a.m. to 5:00 p.m., with one work-from-home day per week.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, veteran status, sexual orientation, gender identity, marital status, pregnancy, genetic information, or any other characteristic protected by law and will not be discriminated against on the basis of disability. It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job-related factors.