Partner Recruiting Coordinator

Jackson Walker LLP; Houston (TX); On-site; USD 45,000 - 75,000; Full time

Job summary

Jackson Walker LLP is seeking a Lateral Partner Recruiting Coordinator to support attorney recruitment, integration, and retention initiatives across offices. You will coordinate interviews, maintain recruiting records, prepare approval materials, and assist with external recruiters, contributing to an organized and responsive candidate experience.

You will work closely with recruiting leadership, attorneys, candidates, and search firms to ensure timeliness and accuracy in all recruiting

Qualifications

• Bachelor’s degree preferred; two years of legal setting experience required
• Experience in legal recruiting or professional services preferred
• Proficiency in Microsoft Office including Word, Excel and PowerPoint
• Ability to learn Firm recruiting, document management, and reporting systems
• Strong written and verbal communication, proofreading, grammar and accuracy
• Typing proficiency of at least 40 words per minute
• Ability to maintain accurate records and filing systems
• Ability to multitask and meet deadlines
• Strong interpersonal skills and professional communication with attorneys and candidates

Responsibilities

• Coordinate lateral partner interviews, including room reservations, virtual links, schedules and background checks
• Assemble interviewer lists and maintain interview schedules in viDesktop
• Coordinate candidate visits and greet candidates at the office
• Prepare and save interview evaluations and compensation materials
• Support search firm relationships and communications
• Maintain recruiting records and monthly status reports
• Track recruiting activity and generate reports for leadership
• Travel to other Firm offices as needed
• Perform additional recruiting and administrative duties as assigned
• Maintain and update Partner Recruiting content on JWConnect

Skills

Interpersonal communication

Organizational skills

Attention to detail

Written and verbal communication

Discretion with sensitive information

Education

Bachelor’s degree preferred

Tools

viDesktop

Microsoft Office (Word/Excel/PowerPoint)

Job description

Lateral Partner Recruiting Coordinator

Department: Lateral Partner Recruiting

Reports To:Director of Lateral Partner Recruiting

FLSA: Exempt

POSITION SUMMARY

The Lateral Partner Recruiting Coordinator supports the Firm’s attorney recruitment, integration, and retention initiatives by coordinating lateral partner recruiting activities across offices.

This role is responsible for coordinating candidate interviews, maintaining recruiting records and reports, preparing candidate approval materials, supporting search firm relationships, and organizing partner integration activities. The position works closely with recruiting leadership, attorneys, candidates, and external recruiters to provide an organized and responsive recruiting experience.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Lateral Partner Recruiting & Candidate Coordination

• Coordinate lateral partner candidate interviews, including conference room reservations, virtual meeting links, interview schedules, and background check authorizations.
• Assemble recommended interviewer lists in coordination with recruiting leadership.
• Enter and maintain interview schedules and candidate statuses in viDesktop.
• Coordinate candidate visits and greet lateral partner candidates in the assigned office.
• Send interview evaluation reminders and save completed evaluations in iManage.
• Prepare Compensation Committee materials to support the review and approval of lateral partner offers.
• Support lateral partner candidates and recruiting activities across Firm offices.
• Assist with internal recruiting efforts, including coordinating and tracking specific lateral partner searches.

Partner Integration & Retention

• Schedule integration lunches, meetings, and related programming.
• Coordinate and support the continued development of firmwide lateral partner integration initiatives.
• Work with recruiting leadership and internal stakeholders to support partner integration and retention efforts.

Search Firm Relationships & Administration

• Develop and maintain professional relationships with external recruiters and search firms.
• Coordinate communications with external recruiters regarding candidate interviews and related recruiting activities.
• Maintain search firm agreements and associated records.
• Coordinate the processing and payment of search firm invoices.

Recruiting Systems & Reporting

• Maintain accurate candidate information, recruiting records, and supporting documentation within Firm systems.
• Keep monthly status reports and the lateral hire tracker current.
• Track recruiting activity and prepare statistical reports for recruiting leadership.
• Maintain current Partner Recruiting content on JWConnect.
• Develop proficiency in Firm software used to support recruiting activities.

Team Collaboration & Professional Engagement

• Participate in weekly partner recruiting planning calls and contribute to recruiting planning discussions.
• Collaborate with attorneys, recruiting colleagues, and other Firm personnel to coordinate priorities and meet deadlines.
• Participate in National Association for Law Placement (NALP) and applicable local legal recruiting association meetings.
• Travel to other Firm offices as needed.
• Perform additional recruiting and administrative duties as assigned.

QUALIFICATIONS

• Bachelor’s degree preferred.
• Minimum of two years of experience in a legal setting required; experience in legal recruiting or another professional services firm preferred.
• Experience with viDesktop preferred.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Ability to learn and effectively use Firm recruiting, document management, and reporting systems.
• Strong written and verbal communication skills.
• Strong proofreading and editing skills, including grammar, punctuation, spelling, and accuracy.
• Ability to prepare correspondence and reports accurately and efficiently; typing proficiency of at least 40 words per minute.
• Ability to perform basic calculations and verify information on forms, invoices, and reports.
• Strong organizational skills and the ability to maintain accurate records and filing systems.
• Ability to prioritize multiple assignments and complete work within established deadlines.
• Strong interpersonal skills and the ability to communicate professionally and tactfully with attorneys, candidates, external recruiters, and Firm personnel.
• Ability to follow instructions and work effectively with individuals across different roles and offices.
• Ability to handle sensitive candidate and recruiting information with discretion.

WORK CONDITIONS

This position operates in a professional office environment with standard office equipment and little exposure to excessive noise or temperature. The role requires regular computer use and communication in person, by telephone, and electronically. Extended or irregular hours, including work beyond 40 hours per week, may be required to support candidate schedules and business needs. Some travel to other Firm offices is expected.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, veteran status, sexual orientation, gender identity, marital status, pregnancy, genetic information, or any other characteristic protected by law and will not be discriminated against on the basis of disability. It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job-related factors.