Partner Recruiting Assistant

UNKNOWN; New York (NY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Troutman Pepper Locke is seeking a detail-oriented Partner Recruiting Assistant to support the Partner Recruiting team across offices. You will schedule interviews, arrange travel, onboard new hires, and prepare meeting materials while maintaining calendars and confidentiality.

Ideal candidates have a Bachelor's degree and at least two years of recruiting or administrative experience, with strong communication and organizational skills.

Qualifications

• Bachelor’s degree is required.
• Minimum of two years of recruiting or administrative experience.

Responsibilities

• Assist with arranging and scheduling lateral partner candidate interviews and meetings across offices, including maintaining calendars and appointment schedules, booking conference rooms and preparing meeting materials.
• Assist with travel arrangements and related expense invoices for lateral partner candidates and team members.
• Assist with arranging and scheduling lateral partner onboarding and orientation.
• Enter detailed applicant interview data into the firm’s applicant tracking system (VI/WAVE).
• Assist with general administrative duties.

Skills

Communication

Confidentiality

Client relations

Organizational skills

MS 365

Attention to detail

Judgment

Education

Bachelor’s degree

Tools

Microsoft 365 Office

Job description

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.

The Partner Recruiting Assistant provides administrative and project support to the Partner Recruiting team.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assist with arranging and scheduling lateral partner candidate interviews and meetings across offices, including maintaining calendars and appointment schedules, booking conference rooms, and preparing meeting materials as needed.
• Assist with travel arrangements and related expense invoices for lateral partner candidates and team members.
• Assist with arranging and scheduling lateral partner onboarding and orientation.
• Enter detailed applicant interview data into the firm’s applicant tracking system (VI/WAVE).
• Assist with general administrative duties.

KNOWLEDGE, SKILLS AND ABILITIES

• Strong communication skills, both oral and written.
• Strong work ethic and ability to maintain strict confidentiality.
• Ability to work well with internal and external clients.
• Strong organizational skills, problem solving skills, and attention to detail.
• Proficiency with Microsoft 365 Office (e.g. Outlook, Word, Excel, Power Point).
• Sound judgment, as well as the ability to maintain a professional demeanor in all interactions with internal and external contacts on all levels.
• Highly organized with meticulous attention to detail.
• Able to maintain a high level of quality and accuracy, especially on tight deadlines.

EDUCATION/EXPERIENCE

• Bachelor’s degree required.
• Minimum of two (2) years of recruiting or administrative experience.

LI-Hybrid

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19.

This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.

This position description does not constitute a written or implied contract of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Employment Opportunity

Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.

Compensation is dependent on several factors, such as position, location, market, education, training, and/or experience.

Hiring Salary Range

$55,000.00 - $75,000.00