Business Paralegal (bilingual -Spanish/English)

Zirtual; Kansas City (MO); Remote; USD 20,664 - 34,440; Part time

Benefits offered by this job

Compensated as a 1099 independent contractor

Job summary

A virtual paralegal service is seeking a paralegal to assist with corporate records and compliance for non-profits. The ideal candidate must be fluent in Spanish and have experience with client management software. Responsibilities include managing client intake, scheduling, and preparing business documents. This entry-level contract role offers flexible client communication within business hours.

Qualifications

• Experience with client management software is essential.
• Ability to create and optimize workflows and SOPs.
• Reliable home internet and computer necessary.

Responsibilities

• Manage client intake and scheduling.
• Handle client onboarding and provide general support.
• Prepare and file business formation documents.

Skills

Fluent in Spanish

Strong written and verbal communication

Strong organizational skills

Detail-oriented

Positive client-facing communication

Tech-savvy

Experience with basic document preparation and data entry

Tools

Clio Manage/Grow

Job description

Overview

5 days ago Be among the first 25 applicants

Zirtual has partnered with a financial management company providing its services to non-profits and campaigns. They are seeking a paralegal to assist with corporate records and non-profit compliance. Zirtual is a work-life balanced company that offers law firms practice area specific, experienced virtual paralegals. Our US-based paralegals strive to meet and exceed attorney-client needs and expectations. Zirtual offers paralegals in every practice area and state, both transactional and litigation. Our paralegals are vital members of Zirtual. The paralegal is the main point of contact with their assigned client(s) and will work independently with the law firms. The paralegal will receive support from their assigned Account Supervisor, who will assist the paralegal & law firm relationship with plan modifications, questions, feedback on quality, delegation and collaboration best practices, and more.

The paralegal will provide a high-level professional service by working on tasks and projects as assigned by the client, and ensuring they are executed on time and to the highest level of quality. The paralegal is responsible for being the main point of contact for their assigned client(s), and being familiar with each client\'s needs and preferences. The paralegal must have consistent and proactive communication with clients and the Account Supervisors. Paralegals are expected to be available for clients during business hours as agreed upon with each client, but around-the-clock availability is not expected. Paralegals ensure time is entered on a daily basis using a provided tool, respond to all communication within a mutually established response time expectation tailored to each client\'s needs, maintain detailed and up-to-date client profiles, and follow Zirtual\'s best practices for success.

Responsibilities

• Managing intake, scheduling, and follow-up communication (in English and Spanish).
• Support daily operations in Clio Manage/Grow, including data entry, document organization, and task management.
• Handle client onboarding, phone calls (via RingCentral), and general administrative support.
• Prepare and file basic business formation documents and nonprofit filings using provided templates.
• Develop and refine workflows, systems, and standard operating procedures (SOPs) to improve efficiency.
• Monitor client progress and ensure a consistent, professional, and personable client experience.
• Collaborate directly with the attorney to organize tasks, prioritize work, and help grow the firm\'s operations

Requirements

• Fluent in Spanish with strong written and verbal communication skills.
• Experience with Clio Manage/Grow or other case/client management software; tech-savvy and able to quickly learn new systems.
• Strong organizational skills, detail-oriented, and capable of managing multiple tasks independently.
• Comfortable handling client-facing communications with a friendly and professional demeanor.
• Experience with basic document preparation, data entry, and administrative support.
• Ability to create and optimize workflows, processes, and SOPs.
• Reliable, self-motivated, and collaborative, able to work effectively in a growing virtual firm environment.
• Prior experience in business formation or nonprofit filings is a plus but not required
• Business hour availability
• Reliable home internet and computer
• Remote work experience preferred

Benefits

• Compensated as a 1099 independent contractor

Seniority level

• Entry level

Employment type

• Contract

Job function

• Legal

Industries

• Non-profit Organizations and Primary and Secondary Education