Business Operations Support Specialist (NMSLO #5932)

New Mexico Department of Justice; Santa Fe (NM); On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

Hiring bonus: 40 hours of leave

Job summary

The New Mexico State Land Office in Santa Fe is seeking a Business Operations Support Specialist (NMSLO #5932) to handle photocopy work orders, manage inventory of supplies and fixed assets, and assist the Business Operations Supervisor, Fleet Coordinator and Facilities Management Director.

The role will operate the Print Shop equipment, design pamphlets and brochures, manage the supply warehouse distribution, and maintain vehicle records while supporting shipping and receiving of goods.

Qualifications

• Two years of experience in office administration, budgeting, purchasing, finance, or related fields.
• Must possess and maintain a valid New Mexico Driver's License and Driving Certificate.

Responsibilities

• Handle photocopy work orders and operate print shop equipment.
• Inventory and distribute supplies and manage fixed assets for auction.
• Ship and receive goods; assist Fleet Coordinator with vehicle maintenance and records.
• Support the Business Operations Supervisor and Facilities Management Director.

Skills

Customer service

Organizational skills

Fleet vehicle experience

Education

High School diploma or equivalency

Tools

Graphics software

Spreadsheet software

Job description

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Business Operations Support Specialist (NMSLO #5932)

For more Job Requirements & Classification Description:

Interviews will be conducted no more than two weeks following the closing of the position.

The New Mexico State Land Office has been named a Regional Top Workplace every year since 2023 and a National Top Workplace every year since 2024, reflecting its ongoing commitment to an exceptional workplace culture. To learn more about why the Land Office was voted a Top Workplace, and about the great benefits offered by the agency, copy and paste the below link into your browser: https://www.nmstatelands.org/job-opportunities/

The NM State Land Office has a Non-Emergency Telework Policy, which allows eligible employees to telework up to twenty-four (24) hours a week consistent with the agency's business needs.

The Business Operations Center is currently operating on a schedule allowing for up to 12-hours of telework per week after a probationary period as determined by the Division Director.

As a valued State Land Office employee, you will receive a hiring bonus of forty (40) hours of leave at your start date to be used at any time. This is in addition to standard leave accrual for employees.

Why does the job exist?

The core mission of the New Mexico State Land Office (NMSLO) is to responsibly generate revenue through a wide array of leasing activities on state trust lands on behalf of public schools, universities and hospitals. This position is responsible for filling photocopy work orders for all NMSLO employees. This position will manage inventory of supplies/fixed assets. This position will handle all shipping and receiving of all goods and assist the Business Operations Supervisor, Fleet Coordinator & Facilities Management Director.

How does it get done?

This position will be in the Business Operations Center within the Facilities Division and will operate printer/copy machines and all other Print Shop equipment: folder, paper cutter, three hole drill, binding machine, laminating machine and all other printing equipment. This position will design and assist all NMSLO employees with pamphlets, brochures, signs, and other processes as needed. This position will manage the inventory and distribution of supplies in the NMSLO supply warehouse as well as the fixed assets inventory for auction. This position will handle all shipping and receiving of all incoming and outgoing goods. This position will assist the Fleet Coordinator with maintenance of vehicles, issuing vehicles, and maintaining vehicle records.

Who are the customers?

Internal: Oil, Gas, and Minerals Division; Administrative Services; Commercial Division; Legal Division; Surface Resources Division; and executive State Land Office management officials (Office of the Commissioner).

External: New Mexico public schools, universities and hospitals; individuals; general public; lessees (agricultural, oil and gas companies, commercial, rights-of-ways); natural resource authorization users; program enrollees; hunters; other government entities (state, federal, city, county, tribal).

Ideal Candidate

The ideal candidate will have:

• Great Customer Service/Organizational skills,
• Experience with graphics software,
• Experience creating and maintaining spreadsheets; and
• Experience with Fleet Vehicles.

High School diploma or Equivalency and two (2) years of experience in office administration, budgeting, purchasing, finance, accounting, auditing, cash management, contract management, and/or the procedures of business and management principles involved in strategic planning. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling two (2) years may substitute for the required experience.

Employment Requirements

Must possess and maintain a valid New Mexico Driver's License.

Must obtain and maintain a State of New Mexico Driving Certificate.

Working Conditions

Work is performed primarily in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer to include working with computers, faxes, copiers and printers, and phone usage with extended periods of sitting, standing, bending, squatting, climbing, reaching, kneeling and crawling. Ability to lift up to 25 lbs. Some travel may be required.

Bargaining Unit Position

This position is not covered by a collective bargaining agreement.