Business Operations Specialist, Temporary

Chapman University

Irvine (CA)

On-site

USD 48,000 - 52,000

Part time

43 hours ago

Be an early applicant

Application generator

An application made for this job — a tailored resume and cover letter that speak straight to the posting.

Get past ATS filters

Job summary

Chapman University is seeking a part-time, on-campus Business Operations Specialist (Temporary) to support the Fowler School of Engineering’s daily financial and business operations at the Main Campus in Orange, California.

Under supervision, you will manage financial processes, assist with budgets and employment transactions, and liaise with central offices to ensure compliance and timely resolutions. Normal hours are Monday–Friday, 8:00 a.m. to 5:00 p.m., with flexibility as needed.

Qualifications

Bachelor’s degree (preferably accounting, finance, or business) or equivalent combination of education and experience.
Minimum four years of professional budgetary, administrative, accounting, and fiscal reconciliation experience.
Experience in interpretation, application, and compliance with financial policies and regulations.
Strong communication and interpersonal skills to convey accurate information to diverse groups.
Ability to maintain a high level of confidentiality.
PC proficiency; advanced Excel required.
Ability to learn enterprise systems and applications.

Responsibilities

Manage the school’s financial processes, improve accountability, control expenses, and monitor financial activity.
Generate biweekly and monthly reports, report variances, and ensure budget targets are met.
Serve as a liaison to multiple university offices (Financial Services, Payroll, Purchasing, etc.).
Review and monitor all financial transactions for compliance with policy and guidelines.
Oversee travel, start-up packages, gifts, and awards; inform recipients of allocations.
Provide training to staff on financial and business policies and deadlines.
Guide staff on PeopleSoft Finance, Concur, PeopleAdmin, and shared systems.
Collaborate with Sponsored Projects to resolve discrepancies.

Skills

Communication

Confidentiality

Teamwork

Excel

Education

Bachelor’s degree or equivalent

Tools

Excel

Job description

Business Operations Specialist, Temporary

Please see Special Instructions for more details.

At Chapman University, we believe collaboration thrives through in-person engagement. This position is fully on campus, and employees work alongside colleagues, faculty, students, and staff each day to support our vibrant university community.

Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.

Posting Details

Position Information

Position Title: Business Operations Specialist, Temporary
Position Type: Temporary
Job Number: SA91624
Full or Part Time: part-time 30-39 hours weekly
Fair Labor Standard Act Classification: Non-Exempt
Anticipated Pay Range: $35.10 - $38.46

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

Position Summary Information

Under the direction of the Director of Operations, the Fowler School of Engineering (FSE) temporary Business Operations Specialist provides comprehensive management of the School’s financial and business operations. The position is responsible for ensuring the accuracy, integrity, compliance, and effective administration of FSE’s financial activities, budgets, employment processes, and business transactions. The Business Operations Specialist serves as a liaison between FSE and the University’s administrative, financial, human resources, research, payroll, and other departments, representing the School and facilitating the timely resolution of financial and operational matters.

This position requires accountability, initiative in managing multiple priorities, the ability to implement business processes, and coordination of financial and employment transactions and analyses. Success in this role requires exceptional attention to detail, sound judgment, discretion, initiative, strong organizational and project management abilities, and the capacity to work independently while building effective partnerships across the University and within a collaborative team environment. The Business Operations Specialist may provide guidance, training, and direction to FSE staff, faculty, and students on financial and business processes. Other duties as assigned.

This is a temporary, part-time position designed to support the Fowler School of Engineering’s daily business operations while the School conducts a search for a full-time Business Manager. This is an in-person position based at Chapman University’s Main Campus in Orange, California.

The standard work schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m.; however, alternative work hours may be considered based on the needs of the School and the selected candidate’s availability.

Responsibilities

Financial Operations

Manage the school’s financial processes, improve accountability, control expenses, and monitor financial activity.
Generate biweekly and monthly reports, reporting potential variances,and ensure budget targets are met.
Serve as a liaison to Offices of Financial Services, Academic Financial Operations, Payroll, Financial Aid, Purchasing, University Advancement, and Sponsored Projects.
Review and monitor all financial transactions, including purchase orders, expense reimbursements, purchasing card activities, payroll, service agreements, contracts, and payments to ensure compliance with University Fiscal Policy and funding agency guidelines.
Oversee faculty and student travel and research allowances, start-up packages, gifts, and awards. Notify recipients of allocations, balances, and advise on the appropriate use of funds.
Provide regular training and communications to staff, faculty, and student workers regarding financial and business policies, procedures, and deadlines.
Guide, train, and monitor staff and faculty use of PeopleSoft Finance, Concur, PeopleAdmin, and shared systems to manage purchasing, personnel, and financial processes.
Initiates communications with faculty/principal investigators regarding grant finances and pending activities. Collaborate with the Director, the Office of Sponsored Projects, and various departments to resolve discrepancies.

Academic Personnel Support

Serve as a liaison to the Offices of Human Resources, Faculty Affairs, Payroll, and various University departments to support hiring and employment-related transactions for faculty, researchers, postdocs, staff, and students.
Oversee, record, and track full-time faculty, postdocs, student workers, and research personnel files from initiating the hiring process to employment renewals and separation.
Maintain the privacy and confidentiality of all personnel files.

Other Duties

As part of the Fowler Engineering Team, provide service to the School and University, serve as backup support, and perform other activities as assigned.

Required Qualifications

Bachelor’s degree (preferably accounting, finance, or business) or equivalent combination of education and experience.
Minimum four years of professional budgetary, administrative, accounting, and fiscal reconciliation experience.
Experience in interpretation, application, and compliance with financial policies and regulations.
Strong communication and interpersonal skills to convey accurate information in a professional and tactful manner, and the ability to interact with a diverse group of individuals at all organizational levels.
Ability to maintain a high level of confidentiality is a must.
PC proficiency is required. An advanced understanding of Microsoft Office programs, including the importance of using Excel for financial and business operations.
Technical skills to learn and use enterprise systems and applications needed for the position.
Proven ability to work independently and evaluate data, assess alternatives, and formulate logical and sound decisions and/or recommendations.
Collaborative team player with a positive attitude. Strong commitment to working creatively and collaboratively in a customer service-first environment.

Desired Qualifications

Ability to learn, understand, and interpret sponsored project requirements, uniform guidance, and apply them appropriately.
Working knowledge of higher education environment, policies and procedures

Special Instructions to Applicants

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis.

Applicant Documents

Required Documents