Business Operations Specialist

Boyne Capital Partners, LLC; Miami, Northern (FL, KY); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Boyne Capital, a Miami-based private equity firm, is seeking a Business Operations Specialist to support compliance, contracts, onboarding, IT, and accounting activities. This role reports to the VP Controller and operates onsite in Miami, FL.

The ideal candidate thrives in a fast-paced, small team, possesses strong business, technology, and communication skills, and can organize and prioritize a diversified workload. Independent judgment is essential for prioritization and planning.

Qualifications

• 2-3+ years of experience supporting business operations, including working with Accounting/Finance/Compliance departments.
• Experience working in different types of software systems, including user setup, reporting, and supporting enhancements.
• Proficiency in Microsoft Office suite, with emphasis on Excel and Word.
• Process oriented mindset; embraces change and can streamline/improve processes and systems.

Responsibilities

• Compliance – Regular support of regulatory program, including tracking, testing and document preparation.
• Contract & vendor management – contract administration, master list maintenance, reviews and renewal monitoring; assist with invoice reviews.
• Human Capital – onboarding of new hires and firm training; manage annual training program.
• Accounting/Finance – administrative support; assist with investor communications and financial/document analyses.
• IT Support/Asset Management – serve as point of contact with IT provider and manage fixed assets.

Skills

Microsoft Office

Excel

Word

Process improvement

Tools

Firmex

Job description

We believe in a more human approach to investing, both in and out of the office. That’s why we’ve built a firm that prizes the intrinsic value of the work and the people who work here, over the formalities and pretenses of the corporate world…

Boyne Capital

Business Operations Specialist

Miami, FL

Location: Miami, FL 33133 (Fully Onsite)

COMPANY:

Founded over two decades ago, Boyne Capital is a rapidly growing Miami, Florida-based (Coconut Grove) private equity firm focused on investments in lower middle market companies.

We have built a firm that prizes the intrinsic value of the work and the people who work here, over the formalities and pretenses of the corporate world. We are a team eager to foster growth and development-to recognize each other’s successes and promote from within. As a result, we have created an open and supportive workplace of hard-working, highly qualified professionals who care just as much about each other as we do our portfolio companies.

OPPORTUNITY:

Reporting to the VP Controller, you will provide operational support to the team across compliance, contract & vendor management, onboarding/offboarding, training, information technology, accounting/finance as well as investor relations. The ideal candidate is a highly motivated professional who thrives in a fast-paced, small team environment, possesses strong business, technology and communication skills, as well as demonstrates efficient organization and time management skills.Independent judgment is required to plan, prioritize and organize a diversified set of responsibilities. The position is an excellent opportunity for a professional interested in supporting a broad team, learning about private equity and expanding their skillset.

KEY RESPONSIBILITIES:

Compliance – Regular support of SEC compliance program, including tracking, testing and document preparation to maintain regulatory review preparedness

• Maintain SEC compliance system by assigning/monitoring task completion, adding/removing employees, and updating tasks as needed
• Actively support the CCO and assist with managing the Company’s compliance program, including managing Company entity lists, policy maintenance, and updates as needed
• Support/perform monthly compliance testing and tracking per the annual compliance calendar
• Monitor and manage the Company’s entity compliance with the states and maintain relationship with the registered agent

Contract & Vendor Management – Contract administration & management of specific vendors

• Manage the Company’s contracts including master list maintenance, reviews, and renewal monitoring
• Assist with invoice review/approvals
• Manage and support a subset of the Company’s vendors to include systems vendors (e.g., training vendors, IT provider, data room (Firmex), compliance system, copier vendor, etc.)
• Manage Company’s virtual data room including managing storage space, downloading rooms for server backup, setting up new rooms/folders, as well as user access

Human Capital – Onboarding of new hires and firm training

• Lead the onboarding and offboarding of employees, ensuring tasks are assigned and completed
• Manage Company’s annual training program, including user setup/removal, status of training completion and contract renewals

Accounting/Finance - Administrative support for Accounting/Finance

• Assist with communications to investors and portfolio companies
• Implement task and process automation where applicable
• Support Accounts Payable and Accounts Receivable functions
• Reconcile and manage receipts for Company’s corporate credit card and deposit checks
• Support the replication and review of various financial/legal documents
• Assist with and support special projects and analyses as requested
• Opportunity to become a Notary

IT Support/Asset Management – Dedicated point of contact with IT provider for team’s IT experience and support

• Assist with managing the Company’s third-party IT provider, including IT issue monitoring and resolution
• Maintain the Company’s fixed asset system, primarily IT equipment
• Order IT equipment as requested by IT or management

QUALIFICATIONS:

• 2-3+ years of experience supporting business operations, including working with Accounting/Finance/Compliance departments
• Experience working in different types of software systems, including user setup, reporting, and supporting enhancements
• Proficiency in Microsoft Office suite, with emphasis on Excel and Word
• Process oriented mindset
• Embraces change with experience streamlining/improving processes and systems