Operations and Executive Support Intern

Southern Arkansas University; Grand Rapids (MI); On-site; USD 21,000 - 28,000; Part time

Benefits offered by this job

Competitive hourly rate

Parking provided

Job summary

A private equity firm in Grand Rapids is seeking an Operations & Executive Support Intern. This in-office position offers students hands-on experience in office operations and executive logistics. Responsibilities include maintaining office organization, assisting with travel arrangements, and supporting team engagement activities. Ideal candidates are currently enrolled in relevant college programs and possess strong organizational and communication skills. A competitive hourly rate will be discussed during the interview process.

Qualifications

• Must be enrolled in a relevant college program.
• Strong organizational skills are essential.
• Professional communication skills required.
• Ability to handle confidential information responsibly.
• Proficiency in Microsoft Office.
• Reliable, punctual, and comfortable working in a professional office environment.
• Positive attitude and willingness to jump in wherever needed.

Responsibilities

• Maintain a clean, organized office environment.
• Assist with travel options and itineraries for executives.
• Support planning team lunches and events.
• Assist with vendor coordination and office deliveries.
• Support facilities-related tasks as needed.
• Research and prepare travel options and itineraries for executives (Executive Support).
• Assist with reservations (restaurants, hotels, visitor logistics).
• Prepare meeting materials, binders, and briefing packets.
• Organize documents, receipts, and filing.
• Run local errands when needed (supplies, print shops, mail).
• Maintain monthly celebration calendar and assist with team lunches and events.
• Update and organize internal SOPs and office process documents.
• Assist with onboarding/offboarding materials.
• Support Monday.com workspace organization, file cleanup, and tagging.
• Prepare simple templates and checklists for internal use.

Skills

Strong organizational skills

Professional communication

Customer-service mindset

Attention to detail

Proficiency in Microsoft Office

Positive attitude

Education

Currently enrolled in a college or university (Business, HR, Operations preferred)

Tools

Monday.com

Job description

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About Blackford Capital

Blackford Capital is a lower-middle-market private equity firm headquartered in Grand Rapids, MI. We focus on acquiring, managing, and developing small- to mid-sized businesses across a range of industries. Our team is dynamic, collaborative, and driven by operational excellence.

Role Summary

We are seeking a highly organized, dependable Operations & Executive Support Intern to assist with office operations, workplace experience, executive logistics, and internal process support. This role provides hands‑on exposure to private equity firm operations while helping ensure that the Director of Operations and Executive Office run smoothly.

This is an in-office role (20–25 hours per week) designed for a student who thrives in a structured, professional environment and enjoys being part of the day-to-day heartbeat of an organization.

Key Responsibilities

Office & Workplace Operations (Weekly, Consistent Workload)

• Maintain a clean, organized, and welcoming office environment
• Restock snacks, beverages, and office supplies
• Manage mail, packages, and FedEx/drop-offs
• Assist with vendor coordination and office deliveries
• Support facilities-related tasks as needed

These responsibilities provide a steady weekly workload regardless of travel or meeting volume.

Executive Support (Logistics Only — No Calendar Management)

• Research and prepare travel options and itineraries for executives
• Assist with reservations (restaurants, hotels, visitor logistics)
• Prepare meeting materials, binders, and briefing packets
• Organize documents, receipts, and filing
• Run local errands when needed (supplies, print shops, mail)

Culture & Team Engagement

• Maintain monthly celebration calendar (birthdays & anniversaries)
• Assist with planning team lunches, office treats, and small events
• Support annual holiday event logistics
• Prepare welcome items for new employees

Operational Projects & Systems Support

• Update and organize internal SOPs and office process documents
• Assist with onboarding/offboarding materials
• Perform light research on vendors, tools, and best practices
• Support Monday.com workspace organization, file cleanup, and tagging
• Prepare simple templates and checklists for internal use

Qualifications

• Currently enrolled in a college or university (Business, HR, Operations, or related majors preferred)
• Strong organizational skills and attention to detail
• Professional communication and customer‑service mindset
• Ability to handle confidential information responsibly
• Proficiency in Microsoft Office
• Reliable, punctual, and comfortable working in a professional office environment
• Positive attitude and willingness to jump in wherever needed

What You’ll Gain

• Hands‑on experience inside a private equity firm
• Exposure to executive operations and business administration
• Practical skills in project management and workplace operations
• Experience supporting events, travel planning, and office systems
• A strong professional reference and internship‑level achievements

Compensation

• Competitive hourly rate; details provided during interview process.
• Parking provided

How to Apply

Please send:

• Your resume
• A brief statement (2–3 sentences) about why you’re interested in this role

Equal Opportunity Statement

Blackford Capital is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other characteristics protected by law.