Business Operations Specialist

Virginia Tech; Blacksburg (VA); On-site; USD 50,000 - 55,000; Full time

Job summary

Virginia Tech's College of Agriculture and Life Sciences Academic Programs office seeks a full-time Business Operations Specialist to provide logistical, administrative, and fiscal support. The role helps daily operations and supports academic programs through financial management and coordination of logistics for events.

The successful candidate reports to the Associate Dean and Director of Academic Programs, with opportunities for professional development in fiscal management and broad campus

Qualifications

• Postsecondary education in office technology or equivalent.
• Experience providing customer service and interacting with diverse audiences.
• Experience in bookkeeping, accounting, or fiscal position.
• Proficiency with Excel, Word, Outlook, and Google/Microsoft platforms.

Responsibilities

• Provide logistical, administrative, and fiscal support to the office.
• Manage purchasing (HokieMart), accounts payable, and budget reconciliation.
• Supervise student wage workers and schedule classrooms and events.
• Coordinate inventory, key management, facilities, and safety compliance.
• Serve as first point of contact and liaise on network/infrastructure matters.

Skills

Customer service

Microsoft Excel

Administrative support

Budget reconciliation

Accounts payable

Education

Bachelor’s degree

Tools

HokieMart

Banner

Emburse

FINTRACS

Job description

Job Description

The College of Agriculture and Life Sciences Academic Programs office and Agricultural Technology seek a full-time Business Operations Specialist to provide the office with logistical, administrative, and fiscal support. The successful candidate will have a positive team-oriented mindset and foster productive working relationships. The position plays a key role in the day -to-day operations of the office and supports the effectiveness and impact of academic programs through financial management and operational/logistic coordination. Fiscal responsibilities will include purchasing (HokieMart), accounts payable, resolving outstanding encumbrances issues involving accounts payable, faculty and staff travel and non-travel reimbursements, p-card purchases, and budget reconciliation (fintracs). Administrative responsibilities will include supervising student wage workers, scheduling academic programs classrooms and conference room spaces, inventory, computer home use form compliance, key management, facilities and safety coordinator, records management, development of COOP/EAP, network and infrastructure liaison (NIS), logistical support (room reservation, food approval and ordering for unit events), and serve as first person of contact in the office. The successful candidate will be encouraged and supported to continue professional development especially in areas of fiscal management training. Business Operation Specialist will report to the Associate Dean and Director of Academic Programs.

Job Description

The College of Agriculture and Life Sciences Academic Programs office and Agricultural Technology seek a full-time Business Operations Specialist to provide the office with logistical, administrative, and fiscal support. The successful candidate will have a positive team-oriented mindset and foster productive working relationships. The position plays a key role in the day -to-day operations of the office and supports the effectiveness and impact of academic programs through financial management and operational/logistic coordination. Fiscal responsibilities will include purchasing (HokieMart), accounts payable, resolving outstanding encumbrances issues involving accounts payable, faculty and staff travel and non-travel reimbursements, p-card purchases, and budget reconciliation (fintracs). Administrative responsibilities will include supervising student wage workers, scheduling academic programs classrooms and conference room spaces, inventory, computer home use form compliance, key management, facilities and safety coordinator, records management, development of COOP/EAP, network and infrastructure liaison (NIS), logistical support (room reservation, food approval and ordering for unit events), and serve as first person of contact in the office. The successful candidate will be encouraged and supported to continue professional development especially in areas of fiscal management training. Business Operation Specialist will report to the Associate Dean and Director of Academic Programs.

Required Qualifications

• Postsecondary education in office technology or equivalent combination of education, certifications, training and experience.
• Experience providing customer service and interacting professionally with diverse audiences.
• Previous experience in bookkeeping, accounting, or fiscal position.
• Proficiency with computer software such as Excel, Word, Outlook, Microsoft and Google platforms.

Preferred Qualifications

• Bachelor’s degree and previous educational work experience.
• Experience performing fiscal duties in a professional setting
• Experience coordinating multiple projects or operational processes.
• Experience with Virginia Tech systems such as Banner, HokieMart, Emburse, and FINTRACS.

Pay Band

3

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Regular

Salary Information

50,000 - 55,000

Hours per week

40

Review Date

10/16/2026

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands‑on, transdisciplinary approach to preparing scholars to be leaders and problem‑solvers. A comprehensive land‑grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Mark Sumner at [e-mail] during regular business hours at least 10 business days prior to the event.