Business Operations (Services) Coordinator I, or II - STR Division - Austin, TX

Texas Department of Transportation; Austin (TX); On-site; USD 54,000 - 100,000; Full time

Benefits offered by this job

Retirement plans

Flexible schedules

Paid leave and holidays

Health premiums 100% for FT

On-the-Job Training

Tuition assistance

Wellness program

Career development

Family-friendly policies

Job summary

Texas Department of Transportation is seeking a Business Operations Coordinator I or II for the STR Division in Austin, TX. The role focuses on coordinating administrative and management services, IT assets, budgeting, and purchasing to keep operations running smoothly.

The position emphasizes strong organizational and communication skills, with opportunities to impact agency programs and process improvements. Onsite work at Stassney Campus with a comprehensive benefits package.

Qualifications

• Bachelor's degree in Accounting or Business Administration.
• 4 years management, business operations and administration and/or staff support functions.
• Related graduate level education may be substituted for experience on a year per year basis.
• Licenses/Certifications: Valid driver’s license; this position requires driving a state vehicle.

Responsibilities

• Oversees administrative and management services work across budget, accounting, legislative analysis, office support services, equipment, facilities, purchasing and contract administration.
• Coordinates the management of IT assets and inventory, records, and open records requests; coordinates Division purchasing functions; serves as the Division's safety point of contact.
• Trains employees in agency administrative policy and procedure and supports forecasting and scheduling.

Skills

Organization

Communication

Tech-savvy

Adaptability

Education

Bachelor's Degree in Accounting or Business Administration related field

Job description

Job Description - Business Operations (Services) Coordinator I, or II - STR Division - Austin, TX (2602366)

Job Description

Business Operations (Services) Coordinator I, or II - STR Division - Austin, TX - ( 2602366 )

Position Information

The Strategic Initiatives and Innovation Division (STR) operates at the intersection of technology, data, innovation, and strategy, leading transformative projects and agencywide programs that shape and prepare Texas for the future of transportation.

We're looking for a powerhouse Business Operations Coordinator! Someone who thrives on organization, communicates with clarity and professionalism, adapts like a pro, and takes initiative before anyone even asks. If you're tech-savvy, trustworthy, and ready to keep our team running like clockwork, we want to meet you!

Stassney Campus https://youtu.be/u42vEZacDgA

• Business Services Coordinator I - B21 - Salary Range $54,278.00 - $87,046.00
• Business Services Coordinator II - B23 - Salary Range $61,184.00 - $99,658.00

****The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant’s work experience, education, skill level, and all other appropriate factors, and based on business needs.

Minimum Salary

54,278.00

Maximum Salary

99,658.00

Pay Basis

Yearly FLSA Status : Exempt

Work Locations

Stassney Hq - Main 6230 East Stassney Lane Austin 78744

Travel

Yes, 5 % of the Time Shift : Day Job Shift Details : 40 Hours a Week Location Flexibility : Onsite

Benefits and Perks

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Oversees, plans and coordinates administrative and management services work to include various operational areas related to budget, accounting, legislative analysis, office support services to include equipment, facilities, purchasing and contract administration. Work requires contact with governmental agencies and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Business Services Coordinator II

Oversees, plans, coordinates and directs administrative and management services work to include various operational areas related to budget, accounting, legislative analysis, office support services to include equipment, facilities, purchasing and contract administration. Work requires contact with governmental agencies and private entities. Employees at this level are virtually self-supervising and assume direct accountability for the work product.

Business Services Coordinator I

• Implements and interprets administrative policies and procedures.
• Maintains liaison with all levels of administration and outside organizations to coordinate department business, accomplish directives and facilitate problem resolution.
• Analyzes incoming correspondence for the Division Director, reports and other materials related to administrative areas; coordinates with appropriate personnel to initiate proper action.
• Researches and analyzes schedules to coordinate meetings, produce correspondence, and meeting materials.
• Assists in forecasting short and long-term projections for multiple funding sources.
• Coordinates the management of IT assets and inventory, records, and open records requests.
• Coordinates Division purchasing functions.
• Serves as the Division's safety point of contact.
• Trains employees in agency administrative policy and procedure.

Performs other job responsibilities as assigned.

All the Above

• May assign and review the work of others
• Implements programs and coordinates responses to legislative inquiries and initiatives for business process improvements.

Minimum Qualifications

Business Services Coordinator I

Education:

Bachelor's Degree in Accounting or Business Administration related field.

4 years management, business operations and administration and/or staff support functions.

Experience can be satisfied by full time or prorated part time equivalent.

Related graduate level education may be substituted for experience on a year per year basis.

Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.

Business Services Coordinator II

Education:

Bachelor's Degree in Accounting or Business Administration related field.

5 years management, business operations and administration and/or staff support functions.

Experience can be satisfied by full time or prorated part time equivalent.

Related graduate level education may be substituted for experience on a year per year basis.

Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.

Preferred Qualifications

Proactive individuals with strong computer skills and the ability to work effectively in a team environment are highly preferred.

Extensive knowledge of

• Office management practices and procedures
• Considerable knowledge of
• Purchasing methods and procedures
• Budgeting methods and procedures
• The Texas Public Information Act
• Giving attention to detail and reviewing information to identify any errors and problems; ensuring consistency and clarity of information
• Analyzing issues, facts, and available information to develop logical solutions; researching inconsistencies of facts or data; drawing correct inferences from information and making recommendations that support business decisions
• Establishing plans and setting objectives and goals that support overall business strategy/results; anticipating and adjusting for problems/roadblocks.
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management.
• Using computers, applicable programs, applications, and systems

Other Attributes

• Collaborates and cooperates with others and builds effective working relationships with internal and external members to accomplish organizational goals

All the Above

• Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management.
• Coordinating labor, materials, and equipment

Physical Requirements and Working Conditions

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
• Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
• Standing-prolonged periods of time
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers

Military Occupational Specialty (MOS)

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

To view the MOS codes please click on link below and click on the appropriate occupational category.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.