Business Operations Manager (Marketing and Communications)

Perplexity AI; United States; On-site; USD 120,000 - 180,000; Full time

Job summary

Perplexity AI is seeking a Business Operations Manager to build and run the operating system beneath a busy Communications and Marketing team, helping them move fast and stay in lockstep.

You will own tool stacks, dashboards, calendars, workflows, and cross-functional handoffs, ensuring contracts and procurement move smoothly with Legal and Finance, and keeping leadership informed with clear, scalable processes.

Qualifications

• 4–7 years in marketing operations, business operations, or a similar systems-and-process role in a fast-growing technology company.
• Experience managing agency, contractor, or vendor relationships and partnering with Legal and Finance on contracts and procurement.
• Strong analytical instincts; able to turn messy inputs into numbers leadership can trust.
• A clear, direct communicator capable of briefing executives, running cross-functional meetings, and writing a process doc people actually follow.
• No specific tool stack required; experience with marketing or comms systems in a high-growth environment and ability to pick ours up quickly.
• Demonstrated experience working closely with senior executives as a trusted partner.
• Exceptionally organized and relational; people enjoy working with you and trust you with what’s going on.
• You build things; you’ve stood up tools, automations, or dashboards yourself, including AI tools.

Responsibilities

• Own and optimize the marketing and comms tool stack from procurement to retirement.
• Build and maintain internal calendars, intake forms, dashboards, trackers, and automations for reliability as teams scale.
• Run the team’s operating rhythm: priorities, calendars, planning cycles, and cross‑functional handoffs from idea to launch.
• Manage agencies, contractors, and vendors from selection and onboarding through scopes, invoices, renewals, and performance.
• Keep contracts moving with Legal and Finance so agreements never become a bottleneck.
• Be the connective tissue across the team: align on who’s doing what and minimize unnecessary meetings.
• Act as a thought partner to leadership: flag problems early, propose solutions, and see them through.

Skills

Marketing operations

Operational analytics

Cross-functional communication

Executive briefing

Relationship management

Process improvement

Tool building

Tools

Contract management software

Dashboard tools

Job description

• Perplexity is scaling at a pace few companies experience, and the Communications and Marketing team is growing with it. We’re hiring a Business Operations Manager to build and run the operating system underneath, so an incredibly busy team can move fast and stay in lockstep
• That means keeping the wheels turning: the tool stack, agencies and vendors, budgets, contracts, and the dashboards leadership relies on. It also means building what doesn’t exist yet, and making sure everyone knows what’s happening and nothing gets dropped. Half builder, half connective tissue. If you like turning ideas into things people use every day, this role is for you
• Own the marketing and comms tool stack: evaluate, procure, onboard, provision access, train the team, and retire what we’ve outgrown
• Build and maintain internal tools such as calendars, intake forms, dashboards, trackers, and automations, and keep them reliable as more people depend on them
• Run the team’s operating rhythm: priorities, launch and campaign calendars, planning cycles, and the cross-functional handoffs that carry work from idea to launch without dropped threads
• Manage agencies, contractors, and vendors from selection and onboarding through scopes, invoices, renewals, and performance
• Keep contracts and procurement moving with Legal and Finance so agreements never become the bottleneck
• Be the connective tissue across the team: know who’s working on what, spot dependencies early, and keep people aligned without adding meetings
• Act as a thought partner and triage point to leadership: keep them informed, spot problems early, know when to escalation, propose solutions, and see them through
• Add rigor without slowing anyone down, knowing the difference between process that helps and process that’s overhead

• 4-7 years in marketing operations, business operations, or a similar systems-and-process role, ideally in a fast-growing technology company
• Experience managing agency, contractor, or vendor relationships and working with Legal and Finance on contracts and procurement
• Strong analytical instincts, able to turn messy inputs into numbers leadership can trust
• A clear, direct communicator who can brief an executive, run a cross-functional meeting, and write a process doc people actually follow
• No specific tool stack required. You’ve operated marketing or comms systems in a high-growth environment and can pick ours up fast
• Demonstrated experience working closely with and as a trusted partner to senior executives
• Exceptionally organized and genuinely relational. People like working with you, tell you things early, and trust you with what’s really going on
• You build things. You’ve stood up tools, automations, or dashboards yourself, and AI tools are already part of how you work
• Comfortable in ambiguity and thinks in scale, building things that hold up when the team, budget, or number of launches doubles