Business Operations & Executive Assistant

Clairmont Capital Group; Los Angeles (CA); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Health insurance

401(k) company matching

Unlimited PTO

Mentorship/training

Job summary

Clairmont Capital Group in Los Angeles seeks a highly organized Business Operations & Executive Assistant to serve as a central hub for day-to-day operations. You will support executive calendars, office management, HR administration, and critical processes in a fast-paced, entrepreneurial environment.

This high-impact role offers visibility across the firm and opportunities to grow with the platform, including benefits and a collaborative culture.

Qualifications

• 4+ years in administrative, operations, or office management in finance or professional services.
• Highly organized with strong attention to detail and multi-tasking ability.
• Able to work independently in a small team and handle confidential information.

Responsibilities

• Executive & Administrative Support: manage calendars, meetings, travel, and meeting materials.
• Office Operations: oversee day-to-day operations, vendor relationships, IT, and supplies.
• Finance & Admin: expense reporting, invoicing, budgeting, and tracking expenses.
• HR & People Ops: on-boarding support, benefits administration, records management.
• Process & Project Coordination: maintain filing systems and drive efficiency initiatives.

Skills

Calendar management

Executive support

Office management

Communication

Discretion

Microsoft Office

Budgeting

HR administration

Education

Bachelor's degree preferred

Tools

Vendor management software

HRIS

Job description

Company Description

Clairmont Capital Group (“Clairmont”; the “Firm”) is a Los Angeles-based, multi-strategy Real Estate Private Equity firm that specializes in general partnership (“GP”) equity co-investments with best-in-class real estate sponsors and institutional equity partners across major, demographic-driven sectors throughout the US, UK and Europe. Through actively managed funds and separate accounts, Clairmont also focuses on platform-level investing as well as Tax-Advantaged investing. The firm is actively seeking to expand its market share and breadth of product offerings while maintaining focus on niche, dislocated, inefficient sectors.

Position Summary

Clairmont is seeking a highly organized, proactive, and detail-oriented Business Operations & Executive Assistant to serve as a central hub for the Firm’s day-to-day operations. This individual will play a critical role in ensuring the smooth functioning of the business across executive support, office management, HR administration, and general operational processes. The role is ideal for someone who thrives in a fast-paced, entrepreneurial environment and is excited to take ownership of a broad range of responsibilities that directly support firm leadership and overall business operations.

This is a high-impact position with significant visibility across the Firm and opportunity to grow alongside the platform.

Key Responsibilities

Executive & Administrative Support

• Manage complex calendars, schedule meetings, and coordinate logistics for senior leadership
• Coordinate internal and external meetings
• Arrange travel, accommodations, and itineraries
• Prepare meeting materials and assist with notetaking and follow-ups

Firm Operations & Office Management

• Oversee day-to-day office operations, ensuring a well-functioning and professional environment
• Manage vendor relationships, including building management, IT providers, and office services
• Coordinate office supplies, equipment, and general upkeep
• Organize team events, offsites, and internal initiatives

Finance & Administrative Support

• Manage expense reporting, invoice processing, and vendor payments
• Assist with budgeting and tracking of administrative and operating expenses
• Support coordination of legal and compliance-related administrative items

HR & People Operations

• Support onboarding of new hires, including logistics and documentation
• Assist with benefits administration and employee records management
• Help coordinate performance review processes and internal HR initiatives

Process & Project Coordination

• Maintain organized digital and physical filing systems across the Firm
• Track key recurring processes (e.g., compliance filings, renewals, internal deadlines)
• Assist with special projects and cross-functional initiatives as needed
• Identify opportunities to improve processes and increase operational efficiency

Qualifications / Requirements

• 4 years of experience in an administrative, operations, or office management role within finance or a professional services environment (e.g., private equity, investment management, real estate, or investment banking)
• Highly organized with strong attention to detail and ability to manage multiple priorities
• Proactive, resourceful, and comfortable working independently in a small team environment
• Strong communication and interpersonal skills
• High level of discretion and professionalism when handling confidential information
• Proficiency in Microsoft Office (Outlook, Excel, Word)
• Experience with expense management and basic financial tracking preferred

What We Offer

Clairmont offers an opportunity to join a dynamic, collegial, and entrepreneurial firm that is enthusiastically committed to the personal and professional growth of its team members. We strive to maintain a positive, highly motivating work environment, where colleagues prioritize collaboration, integrity and ++genuinely++ ++enjoy working with one another++.

The company offers a compelling benefits package, including:

• Strong team culture set in a favorable “work hard, play hard” environment
• Competitive compensation package, commensurate with relevant prior work experience
• Health insurance (Medical Dental Vision)
• 401(k) company matching
• Unlimited Paid Time Off (PTO) program
• Mentorship/rigorous training by industry veterans