Business Operations Coordinator II (Part-Time)

americanredcross; Arcadia (CA); Hybrid; USD 30,000 - 33,000; Part time

Job summary

The American Red Cross Arcadia is seeking a part-time Business Operations Coordinator II to support finance, HR, IT and procurement. The role is 20 hours per week, hybrid, with two days in the Arcadia office and occasional travel to other chapter offices in the region.

The ideal candidate has at least 3 years of financial or facilities administrative experience in a nonprofit setting, strong MS Office skills, and the ability to collaborate across teams while ensuring compliance with procedures.

Qualifications

• Education: High School or equivalent required; Associate's degree preferred.
• Experience: Minimum 3 years in financial or facilities admin support in non-profit/related fields.
• Travel: Travel within the region is required.

Responsibilities

• Perform budget monitoring and daily financial transactions.
• Manage local vendor relationships and procurement records.
• Lead system user/trainer for business applications and IT services.
• Provide support and guidance to volunteers and staff.
• Ensure compliance with SOPs and federal/state/local regulations.
• Prepare reports and maintain records for operations and administration.

Skills

Teamwork

Planning & prioritization

Organizational skills

Interpersonal skills

Attention to detail

Education

High School Diploma

Associate's degree in Accounting, Business or Public Administration

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

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Job Description:

WHY CHOOSE US?

Joining The American Red Cross is like nothing else - it's as much something you feel as something you do. You become a vital part of the world's largest humanitarian network. Joining a team of welcoming individuals who are exceptional, yet unassuming. Diverse, yet uncompromising in unity. You grow your career within a movement that matters, where success is measured in people helped, communities made whole, and individuals equipped to never stop changing lives and situations for the better.

When you choose to be a force for good, you'll have mentors who empower your growth along a purposeful career path. You align your life's work with an ongoing mission that's bigger than all of us. As you care for others, you're cared for with competitive compensation and benefits. You join a community that respects who you are away from work as much as what you do while at work.

WHAT YOU NEED TO KNOW

The Business Operations Coordinator II (Part-Time) will p erform transactional activities such as budget monitoring, handling daily finance transactions, managing local vendor relationships, Human Resources, Information Technology, and running records/reports to support the finance, operational and administrative functions. Lead system user/trainer for software business applications and provide operations backup support. Provide support, development and/or leadership guidance to all volunteers.

Perform all duties and responsibilities in compliance with standard operating procedures and other applicable Federal, State and local regulations.

This role is not eligible for relocation. This role is part time, 20 hours per week, hybrid. While this role will report to the Arcadia office 2 days per week, must be comfortable visiting other chapter offices in the region.

The salary range for this position is (CA): $ 22.10 -$ 23.50/ht .

Note that American Red Cross salaries are aligned to the specific geographic location in which the work is primarily performed. Other factors that may be used to determine your actual salary may include your specific skills, how many years of experience you have and comparison to other employees already in this role.

WHERE YOUR CAREER IS A FORCE GOOD

Provide administrative budget support such as: expense coding, financial report dissemination, analyzing monthly forecasting of expenses, initiation, monitoring, and approval of regional procurement transactions, establishing location processes for cash and card transactions, and ensuring that programs are executed within budget in collaboration with department leaders. May coordinate and train volunteers to assist with less complex daily transactional work.

Lead system user/training for Business Applications and IT Services using the appropriate system to troubleshoot phone and computer issues for Region and assist with tech services requests.

Maintain insurance certificate applications, financial collection processes, and appropriate forms and codes used for regulated items including alcohol to support meeting planning.

Provide guidance and data for grant reports and respond to internal/external requests for information and/or documentation.

Develop, maintain, and distribute a regional Standard Operating Procedures Manual to ensure consistent processes/procedures related to operations functions throughout the Region.

Scope: Full knowledge of job. Substantial acquaintance with and understanding of general aspects of the job. Contact within department and occasionally outside of organization.

WHAT YOU NEED TO SUCCEED (Minimum Qualifications)

Education: High School or equivalent required. Associate's degree in Accounting, Business or Public Administration preferred.

Experience: Minimum 3 years of financial or facilities administrative support experience in community organizations, government agencies, non-profit organizations, business or equivalent combination of education and related experience required.

Management Experience: NA

Skills & Abilities: Ability to work on a team. Ability to plan, prioritize and organize work to maximize team performance and meet customer expectations. Excellent organizational skills and ability to work with attention to detail. Strong interpersonal skills and the ability to create and maintain collaborative work relationships within the organization and with external stakeholders. Proficient with MS Office software, including Word, Excel, PowerPoint and Outlook.

Travel: Travel is required throughout the Region with some travel outside of Region.

*Combination of candidate's education and general experience satisfies requirements so long as the total