Business Operations Coordinator II (Part-Time)

American Red Cross; Arcadia (CA); Hybrid; USD 30,000 - 32,000; Part time

Benefits offered by this job

Medical, Dental Vision plans

Health Spending Accounts & Flexible SP

401K with 6% match

Paid Family Leave

Employee Assistance

Disability and Insurance: Short + Long

Service Awards and recognition

Job summary

The American Red Cross in Arcadia, CA is seeking a Part-Time Business Operations Coordinator II to support finance, operations and administrative tasks. This 20-hour-per-week hybrid role reports to the Arcadia office 2 days weekly and may require travel to nearby chapter offices.

Responsibilities include budget monitoring, vendor relations, HR and IT support, and running reports to aid program delivery. Qualified candidates have a High School diploma (associates preferred), at least 3 years of

Qualifications

• High School diploma or equivalent required; Associate's degree preferred.
• At least 3 years of financial or facilities administrative support experience.
• Strong MS Office skills and ability to work in a team.
• Travel is required throughout the Region.

Responsibilities

• Provide administrative budget support including expense coding, reporting, forecasting, and procurement oversight.
• Lead system user/training for Business Applications and IT services and support regional tech requests.
• Maintain insurance certificates and manage financial collection processes for regulated items.
• Provide data for grant reports and respond to information requests and documentation needs.
• Develop and distribute regional SOPs to ensure consistent operations across the region.

Skills

Budget monitoring

Vendor management

HR support

IT support

Reporting

MS Office proficiency

Team collaboration

Organizational skills

Travel willingness

Volunteer guidance

Education

High School diploma or equivalent

Associate's degree in Accounting, Business or Public Administration preferred

Tools

MS Office

Job description

Job Description:

WHY CHOOSE US?

Joining The American Red Cross is like nothing else - it's as much something you feel as something you do. You become a vital part of the world's largest humanitarian network. Joining a team of welcoming individuals who are exceptional, yet unassuming. Diverse, yet uncompromising in unity. You grow your career within a movement that matters, where success is measured in people helped, communities made whole, and individuals equipped to never stop changing lives and situations for the better.

When you choose to be a force for good, you'll have mentors who empower your growth along a purposeful career path. You align your life's work with an ongoing mission that's bigger than all of us. As you care for others, you're cared for with competitive compensation and benefits. You join a community that respects who you are away from work as much as what you do while at work.

WHAT YOU NEED TO KNOW

The Business Operations Coordinator II (Part-Time) will perform transactional activities such as budget monitoring, handling daily finance transactions, managing local vendor relationships, Human Resources, Information Technology, and running records/reports to support the finance, operational and administrative functions. Lead system user/trainer for software business applications and provide operations backup support. Provide support, development and/or leadership guidance to all volunteers.

Perform all duties and responsibilities in compliance with standard operating procedures and other applicable Federal, State and local regulations.

This role is not eligible for relocation. This role is part time, 20 hours per week, hybrid. While this role will report to the Arcadia office 2 days per week, must be comfortable visiting other chapter offices in the region.

The salary range for this position is (CA): $22.10-$23.50/ht

WHERE YOUR CAREER IS A FORCE GOOD

• Provide administrative budget support such as: expense coding, financial report dissemination, analyzing monthly forecasting of expenses, initiation, monitoring, and approval of regional procurement transactions, establishing location processes for cash and card transactions, and ensuring that programs are executed within budget in collaboration with department leaders. May coordinate and train volunteers to assist with less complex daily transactional work.
• Lead system user/training for Business Applications and IT Services using the appropriate system to troubleshoot phone and computer issues for Region and assist with tech services requests.
• Maintain insurance certificate applications, financial collection processes, and appropriate forms and codes used for regulated items including alcohol to support meeting planning.
• Provide guidance and data for grant reports and respond to internal/external requests for information and/or documentation.
• Develop, maintain, and distribute a regional Standard Operating Procedures Manual to ensure consistent processes/procedures related to operations functions throughout the Region.

Scope: Full knowledge of job. Substantial acquaintance with and understanding of general aspects of the job. Contact within department and occasionally outside of organization.

WHAT YOU NEED TO SUCCEED (Minimum Qualifications):

• Education: High School or equivalent required. Associate's degree in Accounting, Business or Public Administration preferred.
• Experience: Minimum 3 years of financial or facilities administrative support experience in community organizations, government agencies, non-profit organizations, business or equivalent combination of education and related experience required.
• Management Experience: NA
• Skills & Abilities: Ability to work on a team. Ability to plan, prioritize and organize work to maximize team performance and meet customer expectations. Excellent organizational skills and ability to work with attention to detail. Strong interpersonal skills and the ability to create and maintain collaborative work relationships within the organization and with external stakeholders. Proficient with MS Office software, including Word, Excel, PowerPoint and Outlook.
• Travel: Travel is required throughout the Region with some travel outside of Region.

*Combination of candidate's education and general experience satisfies requirements so long as the total years equate to description's minimum education and general experience years combined (Management experience cannot be substituted).

CORE COMPETENCIES

• Takes initiative and tackles challenges with urgency, energy, and a positive, solutionsfocused mindset.
• Designs and improves processes to enhance efficiency, streamline workflows, and support continuous improvement.
• Builds strong relationships by understanding customer needs and delivering effective, customercentered solutions.
• Balances the needs and expectations of diverse stakeholders and makes fair, thoughtful decisions in complex situations.

PHYSICAL REQUIREMENTS

Physical requirements are those present in normal office environment conditions. Operational flexibility is required to meet sudden and unpredictable needs. Ability to use a personal computer, applicable software, and office equipment for sustained periods of time. May include sitting for long periods of time, driving a vehicle, and working under challenging conditions.

DISCLAIMER:

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified.

BENEFITS FOR YOU:

As a mission-based organization, we believe our team needs great support to do great work. Our comprehensive package includes:

• Medical, Dental Vision plans
• Health Spending Accounts & Flexible Spending Accounts
• PTO: Starting at 15 days a year; based on FLSA status and tenure
• Holidays: 11 paid holidays comprised of six core holidays and five floating holidays
• 401K with 6% match
• Paid Family Leave
• Employee Assistance
• Disability and Insurance: Short + Long Term
• Service Awards and recognition

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Act, the California Fair Chance Act, and any other applicable laws. The job duties of this role require interaction with staff, the general public, and vulnerable individuals, access to sensitive information and systems, and operation of machinery or equipment that could pose safety risks; therefore, we require a criminal background check for this position. You will not be asked to provide information about your criminal history unless and until you receive a conditional offer of employment. Once a conditional offer of employment has been extended, we will make an individualized assessment of whether your criminal history has a direct, adverse, and negative relationship with the specific job duties, potentially resulting in the withdrawal of the conditional offer of employment.

The American Red Cross is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.