Business Operations Coordinator II

American Red Cross; Houston (TX); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical benefits

401K match

PTO 15 days

Holidays and benefits package

Job summary

The American Red Cross is seeking a detail-focused administrative finance professional to support budget monitoring, vendor relationships, facilities, HR and IT services across the region. This role emphasizes collaboration with department leaders to keep programs within budget while aiding volunteers and staff.

You will coordinate procurement, handle reporting, and assist in grant documentation while ensuring compliance with applicable regulations.

Qualifications

• High School or equivalent required; Associate’s degree preferred.
• Minimum 3 years of financial or facilities administrative support experience.
• Strong organizational skills and attention to detail.
• Proficient with MS Office: Word, Excel, PowerPoint and Outlook.

Responsibilities

• Provide administrative budget support including expense coding, reporting and forecasting.
• Lead system user/training for Business Applications and IT Services; troubleshoot technical issues.
• Support facilities and asset management; manage vendor relationships and procurement processes.
• Maintain fleet records; handle insurance claims and related estimates/repairs.
• Assist with grant reports and data requests; prepare SOP docs for regional operations.
• Coordinate and train volunteers for less complex tasks as needed.

Skills

Budget monitoring

Vendor management

Facilities management

HR support

IT support

MS Office

Reporting

Education

Associate’s degree in Accounting, Business or Public Administration

Job description

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By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are you ready to be part of the world’s largest humanitarian network?

Join us—Where your Career is a Force for Good!

Job Description:

Joining The American Red Cross is like nothing else – it’s as much something you feel as something you do. You become a vital part of the world’s largest humanitarian network. Joining a team of welcoming individuals who are exceptional, yet unassuming. Diverse, yet uncompromising in unity. You grow your career within a movement that matters, where success is measured in people helped, communities made whole, and individuals equipped to never stop changing lives and situations for the better.

When you choose to be a force for good, you’ll have mentors who empower your growth along a purposeful career path. You align your life’s work with an ongoing mission that’s bigger than all of us. As you care for others, you’re cared for with competitive compensation and benefits. You join a community that respects who you are away from work as much as what you do while at work.

Where Your Career is a Force for Good!

WHAT YOU NEED TO KNOW (Job Overview):

This position is not eligible for relocation assistance.

Perform transactional activities such as budget monitoring, handling daily finance transactions, managing local vendor relationships, facilities management, fleet management, Human Resources, Information Technology, and running records/reports to support the finance, operational and administrative functions. Lead system user/trainer for software business applications and provide operations backup support. Provide support, development and/or leadership guidance to all volunteers.

Perform all duties and responsibilities in compliance with standard operating procedures and other applicable Federal, State and local regulations.

WHERE YOUR CAREER IS A FORCE FOR GOOD (Key Responsibilities):

1. Provide administrative budget support such as: expense coding, financial report dissemination, analyzing monthly forecasting of expenses, initiation, monitoring, and approval of regional procurement transactions, establishing location processes for cash and card transactions, and ensuring that programs are executed within budget in collaboration with department leaders. May coordinate and train volunteers to assist with less complex daily transactional work.

1. Lead system user/training for Business Applications and IT Services using the appropriate system to troubleshoot phone and computer issues for Region and assist with tech services requests.

2. Support facilities/asset management by ensuring repairs are completed within budget and managing vendor-related activities such as ensuring the appropriate system is used to pay vendors, maintaining relationships with vendors at each physical location, obtaining proposals for new vendors, providing business plan information for real estate transactions, and updating risk management system with current values/status.

3. Maintain fleet inventory records, file, and maintain insurance claims and follow up with estimates/repairs.

4. Maintain insurance certificate applications, financial collection processes, and appropriate forms and codes used for regulated items including alcohol to support meeting planning.

5. Provide guidance and data for grant reports and respond to internal/external requests for information and/or documentation.

6. Develop, maintain, and distribute a regional Standard Operating Procedures Manual to ensure consistent processes/procedures related to operations functions throughout the Region.

Scope

Full knowledge of job. Substantial acquaintance with and understanding of general aspects of the job. Contact within department and occasionally outside of organization.

WHAT YOU NEED TO SUCCEED (Minimum Qualifications):

Education: High School or equivalentrequired. Associate’s degree in Accounting, Business or Public Administration preferred.

Experience: Minimum 3 years of financial or facilities administrative support experience in community organizations, government agencies, non-profit organizations, business or equivalent combination of education and related experience required.

Management Experience: NA

Skills & Abilities: Ability to work on a team. Ability to plan, prioritize and organize work to maximize team performance and meet customer expectations. Excellent organizational skills and ability to work with attention to detail. Strong interpersonal skills and the ability to create and maintain collaborative work relationships within the organization and with external stakeholders. Proficient with MS Office software, including Word, Excel, PowerPoint and Outlook.

Travel: Travel is required throughout the Region with some travel outside of Region.

*Combination of candidate’s education and general experience satisfies requirements so long as the total years equate to description’s minimum education and general experience years combined (Management experience cannot be substituted).

Physical Requirements

Physical requirements are those present in normal office environment conditions. Operational flexibility is required to meet sudden and unpredictable needs. Ability to use a personal computer, applicable software, and office equipment for sustained periods of time. May include sitting for long periods of time, driving a vehicle, and working under challenging conditions.

DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified.

BENEFITS FOR YOU:

As a mission-based organization, we believe our team needs great support to do great work. Our comprehensive package includes:

• Medical, Dental Vision plans
• Health Spending Accounts & Flexible Spending Accounts
• PTO: Starting at 15 days a year; based on type of job and tenure
• Holidays: 11 paid holidays comprised of six core holidays and five floating holidays
• 401K with up to 6% match
• Paid Family Leave
• Employee Assistance
• Disability and Insurance: Short + Long Term
• Service Awards and recognition

The American Red Cross is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers, San Diego Fair Chance Ordinance, the California Fair Chance Act and any other applicable state and local laws.

AmeriCorps, the federal agency that brings people together through service, and its partners — the Peace Corps, AmeriCorps Alums, National Peace Corps Association, and the Service Year Alliance — launched Employers of National Service to connect national service alumni with opportunities in the workforceAmerican Red Cross is proud to be an EONS partner and share our employment opportunities with the network of organizations.

Interested in Volunteering? Visit redcross.org/volunteertoday to learn more, including our most-needed volunteer positions.

To view the EEOC Summary of Rights, click here: Summary of Rights