Business Operations Coordinator

COMFORT SOLUTIONS; West Haven (UT); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Competitive Pay

Medical, Dental & Vision Insurance

Paid Time Off & Holidays

401(k)

Career Growth Opportunities

Stable, Year-Round Employment

Job summary

Comfort Solutions is seeking a detail-oriented Business Operations Coordinator to keep our Utah office and operations running smoothly. You will manage daily communications, handle A/R collections and payments, and review vendor invoices while supporting payroll processes.

You will maintain employee records in Paylocity, assist with month-end close in Sage Intacct, and help with fleet and compliance tasks. We value organizational skills and strong communication in a fast-paced environment.

Qualifications

• 3+ years of office management, accounting, or operations experience.
• Strong knowledge of A/R, A/P, payroll, and customer service.
• Excellent organization and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication and problem-solving skills.

Responsibilities

• Manage daily emails and office communications.
• Oversee A/R collections and customer payments.
• Review and approve vendor invoices and purchase orders.
• Process deposits and customer financing transactions.
• Compile payroll, commissions, bonuses, and employee deductions.
• Approve PTO requests and maintain employee records in Paylocity.
• Enter expenses and assist with accounting in Sage Intacct.
• Support month-end close with accounting teams.
• Monitor installer timecards and job costing in ServiceTitan.
• Order office supplies and distribute incoming mail.
• Assist with fleet maintenance, repairs, registrations, and compliance.
• Support leadership with administrative and operational projects.

Skills

Accounts receivable

Accounts payable

Payroll

Customer service

Organization

Communication

Problem-solving

Microsoft Office

Tools

Sage Intacct

Paylocity

ServiceTitan

Microsoft Office

Job description

Description

Since 2000, Comfort Solutions has grown from one employee and a service van into one of Utah's leading providers of HVAC, fireplaces, plumbing, and home comfort services.

We're looking for an organized, detail-oriented Business Operations Coordinator to help keep our office, accounting processes, and operations running smoothly.

What You'll Do

• Manage daily emails and office communications
• Oversee A/R collections and customer payments
• Review and approve vendor invoices and purchase orders
• Process deposits and customer financing transactions
• Compile payroll, commissions, bonuses, and employee deductions
• Approve PTO requests and maintain employee records in Paylocity
• Enter expenses and assist with accounting in Sage Intacct
• Support month-end close with accounting teams
• Monitor installer timecards and job costing in ServiceTitan
• Order office supplies and distribute incoming mail
• Assist with fleet maintenance, repairs, registrations, and compliance
• Support leadership with administrative and operational projects

Requirements

What We're Looking For

• 3+ years of office management, accounting, or operations experience
• Strong knowledge of A/R, A/P, payroll, and customer service
• Excellent organization and attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Strong communication and problem-solving skills
• Proficiency in Microsoft Office

Preferred Experience

• Service Titan
• Sage Intacct
• Paylocity
• HVAC, Plumbing, Construction, or Home Services

What We Offer

• Competitive Pay
• Medical, Dental & Vision Insurance
• Paid Time Off & Holidays
• 401(k)
• Career Growth Opportunities
• Stable, Year-Round Employment