Business Operations Associate - Procurement & Logistics

BIOCYTOGEN LLC; Waltham (MA); On-site; USD 55,000 - 78,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Health Reimbursement Accounts

Life and AD&D Insurance

Short & Long Term Disability Insurance

401K with Company Match

Paid Time Off

Paid Sick Days & Holidays

Job summary

Biocytogen LLC is seeking a proactive Business Operations Associate to support daily operations across purchasing, logistics, CRM management, and cross-functional coordination in a fast-paced environment.

The role involves PO processing, CRM data upkeep, cross-functional collaboration with marketing, finance, and vendors, and supporting shipping logistics and events. Fluency in English and Mandarin is required; a biology or business background is highly valued.

Qualifications

• Bilingual proficiency in English and Mandarin (written and spoken).
• Bachelor’s degree preferred in Biology, Business, Supply Chain, International Business or related fields.
• Background in Biology / Life Sciences is a significant plus.
• Experience in operations, purchasing, order processing, CRM management, or logistics support preferred.
• Familiarity with project coordination, supply chain, or international business operations preferred.
• Proficient in Microsoft Office and CRM systems.

Responsibilities

• Manage purchase order creation, tracking, and processing.
• Coordinate order entry, receiving, and fulfillment activities.
• Work with vendors and internal teams to ensure accurate billing and delivery.
• Maintain procurement records and ensure compliance with company procedures.
• Maintain and update CRM systems and business databases.
• Support data entry, reporting, and order tracking.
• Generate reports and assist with operational data analysis.
• Collaborate with marketing, operations, finance, and vendors on daily business activities.
• Support logistics coordination, event preparation, and operational projects.
• Assist with process improvements and workflow optimization.
• Coordinate domestic and international shipping logistics.
• Prepare shipping documents, labels, and track deliveries.
• Support tradeshows, marketing campaigns, and company events.
• Maintain shipping and inventory records.

Skills

Bilingual English & Mandarin

Microsoft Office

CRM systems

Education

Bachelor’s degree preferred in Biology, Business, Supply Chain, International Business, or related fields

Tools

CRM software

Microsoft Office

Job description

Biocytogen is looking for a highly motivated and detail-oriented Business Operations Associate to support daily business operations across purchasing, logistics, CRM management, and cross-functional coordination. The ideal candidate is organized, proactive, and capable of managing multiple operational workflows in a fast-paced environment while ensuring accuracy, compliance, and efficiency across all processes.

Purchase Order & Operations Support

• Manage purchase order creation, tracking, and processing.
• Coordinate order entry, receiving, and fulfillment activities.
• Work with vendors and internal teams to ensure accurate billing and delivery.
• Maintain procurement records and ensure compliance with company procedures.

CRM & Data Management

• Maintain and update CRM systems and business databases.
• Support data entry, reporting, and order tracking.
• Generate reports and assist with operational data analysis.

Cross-Functional Coordination

• Collaborate with marketing, operations, finance, and vendors on daily business activities.
• Support logistics coordination, event preparation, and operational projects.
• Assist with process improvements and workflow optimization.

Marketing & Logistics Support

• Coordinate domestic and international shipping logistics.
• Prepare shipping documents, labels, and track deliveries.
• Support tradeshows, marketing campaigns, and company events.
• Maintain shipping and inventory records.

• Bilingual Proficiency: Must be fluent in both English and Mandarin (written and spoken).
• Bachelor’s degree preferred in Biology, Business, Supply Chain, International Business, or related fields.
• Background in Biology / Life Sciences is a significant plus.
• Experience in operations, purchasing, order processing, CRM management, or logistics support preferred.
• Familiarity with project coordination, supply chain, or international business operations preferred.
• Must be proficient in Microsoft Office and CRM systems.
• Strong organizational and communication skills.
• Detail-oriented with the ability to manage multiple tasks simultaneously.

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Health Reimbursement Accounts
• Life and AD&D Insurance
• Short & Long Term Disability Insurance
• 401K with Company Match
• Paid Time Off
• Paid Sick Days & Holidays

BIOCYTOGEN is an Equal Opportunity Employer. Employment opportunities at BIOCYTOGEN BOSTON CORP are based upon one’s qualifications and capabilities to perform the essential functions of a particular job. All employment opportunities are provided without regard to race, color religion, sex, national origin, ancestry, age, sexual orientation, gender identity and expression, veteran status, military status, disability, mental illness, genetic information, or any other characteristic protected by law. This Equal Employment Opportunity policy governs all aspects of employment, including, but not limited to, recruitment, hiring, selection, job assignment, promotions, transfers, compensation, discipline, termination, layoff, access to benefits and training, and all other conditions and privileges of employment.