Business Operations Associate

Natilus Inc.; San Diego (CA); Hybrid; USD 43,000 - 54,000; Full time

Benefits offered by this job

Health Care Plan

401k Retirement Plan

Unlimited PTO

Onsite Gym Access

Job summary

Natilus Inc. is seeking a highly organized Business Operations Associate to support day-to-day operations, coordinate cross-functional initiatives, and assist leadership with operational, administrative, marketing, and business development tasks.

This role requires strong attention to detail, resourcefulness, and comfort working in a fast-paced startup where priorities shift rapidly. You will own coordination and administrative processes across multiple departments to keep teams informed and

Qualifications

• 4+ years of experience in business operations, project coordination, executive/administrative support, marketing coordination, or a related role.
• Startup experience preferred.

Responsibilities

• Manage and maintain the company CRM, including business development activity, opportunities, contacts, and follow-up.
• Support the development of proposals, presentations, pitch decks, and other business and marketing materials.
• Coordinate meetings, conferences, tradeshows, and other company events, including logistics and materials.
• Provide operational and administrative support across Finance, supplier and vendor management, contracts, and general business operations.
• Maintain organized business records, contracts, documentation, and shared resources.
• Provide cross-functional support to department heads and assist with projects and priorities as business needs arise

Skills

CRM management

Project coordination

Executive support

Marketing coordination

Vendor management

Proposals and decks

Strong communication

Tools

Microsoft Office

PowerPoint

Excel

Teams

CRM systems

Job description

Natilus is seeking a highly organized, proactive Business Operations Associate to support day-to-day business operations and help keep cross-functional initiatives moving forward. This role will work closely with company leadership and department heads, providing operational, administrative, marketing, and business development support across the organization.

The ideal candidate is resourceful, detail-oriented, and comfortable working in a fast-paced startup environment where priorities can shift quickly. This person will take ownership of coordination and administrative processes, anticipate needs, and help ensure teams have the information, materials, and support needed to execute effectively.

Key Responsibilities

• Manage and maintain the company CRM, including business development activity, opportunities, contacts, and follow-up.
• Support the development of proposals, presentations, pitch decks, and other business and marketing materials.
• Coordinate meetings, conferences, tradeshows, and other company events, including logistics and materials.
• Provide operational and administrative support across Finance, supplier and vendor management, contracts, and general business operations.
• Maintain organized business records, contracts, documentation, and shared resources.
• Provide cross-functional support to department heads and assist with projects and priorities as business needs arise

• 4+ years of experience in business operations, project coordination, executive/administrative support, marketing coordination, or a related role. Startup experience preferred

• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Familiar with government contract support
• Excellent written and verbal communication skills.
• Strong attention to detail and follow-through.
• Proficiency with Microsoft Office, particularly PowerPoint, Excel, Word, and Teams.
• Experience working with CRM systems and maintaining accurate business data.
• Ability to create and format polished presentations and business materials.
• Comfortable working across multiple departments and interacting with employees at all levels of an organization.
• Ability to operate effectively in a fast-paced environment with changing priorities and limited direction.

Preferred Qualifications

• Familiarity with government contracting processes, documentation, and compliance requirements
• Experience working in a startup

Core Behaviors

• Build trust through ownership, transparency, and follow-through
• Communicates clearly, directly, and respectfully across teams
• Lead by example and model expected behaviors
• Ability to give and receive direct, constructive feedback
• Comfortable operating in a fast-paced, collaborative environment with evolving priorities

Travel Requirements

Occasional travel and on-site work at the local hangar may be required

Compensation

The expected salary range for this position is $31.25 – 38.56 an hour. Actual compensation will be determined based on qualifications, relevant experience, skills, and business needs.

Health Care Plan (Medica, Dental, Vision)
Retirement Plan – 401k
Unlimited PTO
Onsite Gym Access

Natilus Inc. hires solely based on qualifications, merit and competence. Natilus Inc. is an equal opportunity employer. Natilus Inc. does not hire on the basis of race, color, religion, gender, national origin/ ethnicity, veteran status, disability status, age, sexual orientation, marital status, mental or physical disability or any other legally protected status.