Administrative Assistant (Onsite)

Nelson-Jameson, Inc.; Marshfield, Northern (WI, KY); Hybrid; USD 23,000 - 32,000; Full time

Benefits offered by this job

Comprehensive Health Benefits

401(k) with company match

Paid time off

Competitive compensation

Annual clothing allowance

Wellness stipend

Job summary

Nelson-Jameson, Inc. is seeking a detail-oriented Administrative Assistant to join our Center of Excellence (CoE) team. You will provide support across multiple departments, handling data, documents, and front desk tasks while building a foundation in business operations.

This role offers exposure to project management within a fast-paced, collaborative environment, with a career development path into administrative or project-related roles.

Qualifications

• High School diploma or equivalent required.
• Minimum 1 year in administrative/clerical or related role.
• Strong attention to detail and prioritization skills.
• Proficiency with Google Workspace or Microsoft Office tools.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide administrative support across multiple departments and tasks.
• Assist front desk operations on rotation; greet visitors and answer calls.
• Learn and apply department workflows and systems accurately.
• Manage data entry, quotes, orders, and reporting to keep teams moving.
• Support cross-functional projects with scheduling, documentation, and follow-up.

Skills

Data entry

Quote processing

Order processing

Document management

Front desk operations

Ticketing systems

Cross-functional collaboration

Google Workspace

Microsoft Office

Attention to detail

Confidentiality

Education

High School diploma

Business coursework (preferred)

Tools

CRM systems

ERP systems

Ticketing systems

Job description

Location: Marshfield, WI (onsite)
Job Type: Full-Time
Compensation: Starting at $20.00+ per hour
Benefits: Comprehensive benefits, company matched 401(k), paid time off, competitive compensation, and much more!

About Us:
At Nelson-Jameson, we’ve been a trusted partner in the food manufacturing industry since 1947. We provide high-quality products and innovative solutions that help businesses maintain top standards in quality, safety, and compliance. As a family-owned company, we believe in accountability, teamwork, and growth—for our people and the business. We take pride in our close-knit, supportive culture where every team member has a voice and the chance to grow. If you're looking for a rewarding career with a team that works hard and stays optimistic, we’d love to have you join us!

Job Summary:
Nelson-Jameson is seeking a detail-oriented Administrative Assistant to join our Center of Excellence (CoE) team. This position is designed as a developmental pipeline into future administrative or entry-level roles across the company—including opportunities within the CoE’s project management function.
In this cross-functional role, you’ll provide support across multiple departments, providing high-quality administrative and project support while building a strong foundation in business operations. From managing data and documents to assisting with front desk responsibilities and internal projects, you’ll contribute where it matters most—keeping teams organized and moving forward. If you’re reliable, detail-oriented, and motivated to build a strong foundation and grow your career in a fast-paced, collaborative environment, we’d love to hear from you.

Key Responsibilities:

• Deliver administrative support across multiple functional departments, including data entry, quote and order processing, document management, and reporting
• Support front desk operations on a rotating basis—greet visitors, assist candidates, manage incoming calls, and maintain a professional and welcoming environment
• Learn and apply department-specific systems, tools, and workflows to complete tasks accurately and efficiently
• Monitor and complete assigned tasks through ticketing systems or internal workflows, ensuring prioritization and timely follow-through
• Provide administrative support for cross-functional projects, including scheduling, documentation, and follow-up coordination
• Maintain accuracy, consistency, and confidentiality in handling data, documents, and communications
• Keep internal resources organized—contributing to checklists, process guides, and best practice documentation
• Identify and communicate opportunities for improving processes, documentation, or efficiency
• Communicate professionally with internal stakeholders across all departments
• Participate in regular development conversations with your supervisor to support performance and long-term career growth

Why Nelson-Jameson?
At Nelson-Jameson, we offer more than just a job; we provide an opportunity to grow and succeed within a family-owned company that values innovation, collaboration, and hard work. You’ll be part of a trusted industry leader, working alongside passionate professionals who are dedicated to making a difference.
As a golden rule company, we strive to maintain a culture of honesty, integrity, and kindness. Our organization is committed to operating ethically and respecting people, our community, and the environment. With us, you’ll become part of a hard-working team that takes pride in providing safe, high-quality food to communities around the world.

With Nelson-Jameson, you’ll receive:

• Comprehensive Health Benefits with your choice of benefits to match your unique needs
• 401(k) with company match
• Competitive Compensation: [list range & any applicable incentives, annual bonuses, safety bonuses, shift differentials]
• Paid time off at time of hire
• Annual allowance for company branded clothing
• Annual Wellness Stipend & other wellness programs
• Education: High School diploma or equivalent
• Experience: 1+ year(s) of experience in an administrative, clerical, customer service, or support role (this may include internships, part-time roles, or volunteer experience)
• Strong attention to detail and prioritization skills
• Proficiency with Google Workspace or Microsoft Office tools
• Clear, professional written and verbal communication skills
• Agility in learning new systems, processes, and department workflows
• Demonstrated accountability and follow-through
• Ability to maintain confidentiality and handle sensitive information appropriately

Preferred:

• Education: Post-secondary coursework or degree in business, project management, or a related field
• Experience using CRM, ERP, ticketing, or other workflow management systems
• Exposure to project coordination, cross-functional collaboration, or business operations
• Demonstrated interest in growing within an organization and contributing to continuous improvement

Nelson-Jameson, Inc. and NEXT Logistics, LLC. are Equal Opportunity Employers. We are committed to creating a diverse and inclusive workplace and encourage applicants from all backgrounds, including but not limited to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, and veteran status.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.