Business Operations Admin Assistant

The website; Boston (MA); On-site; USD 40,000 - 50,000; Full time

Job summary

Northeastern University is seeking a Business Operations Administrative Assistant for the Makerspace at the Boston campus. The role involves handling administrative, operational, and personnel support, keeping records, and assisting with onboarding and recruiting.

You will also coordinate schedules and purchasing, reporting to the Executive Director - Makerspace. The ideal candidate is highly organized, detail-oriented, and capable of managing diverse tasks with minimal supervision in a dynamic

Qualifications

• Prior administrative or operations experience preferred.
• Strong written and verbal communication skills.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Administrative Management: maintain organized records and ensure compliance documentation.
• Personnel Management: support onboarding and recruiting for student staff and patrons.
• Purchasing: manage purchasing, track expenditures, and liaise with vendors.
• Other duties: provide additional administrative or operational support as needed.

Skills

Administrative experience

Organizational skills

Communication skills

Purchasing processes

Tools

Microsoft Office

Google Workspace

Job description

## Business Operations Admin AssistantApply: Boston, MA (Main Campus): Full time: Posted Today: R143016**About the Opportunity****Job Summary:** We are seeking a Business Operations Administrative Assistant to provide essential administrative, operational, and personnel support for the Makerspace at EXP and Wetlab Makerspace, working independently and reporting directly to the Executive Director - Makerspace. This role is responsible for maintaining organized records and compliance documentation, managing day-to-day projects, supporting personnel functions such as onboarding and recruiting, coordinating schedules, and handling purchasing needs. The ideal candidate is highly organized, detail-oriented, and comfortable managing a variety of responsibilities with minimal oversight in a dynamic, hands-on environment. **Minimum Qualifications:*** Prior experience in administrative, operations, or office management roles preferred* Strong organizational and time-management skills with the ability to prioritize competing demands* Excellent written and verbal communication skills* Ability to work independently and exercise sound judgment* Familiarity with purchasing processes a plus (Workday purchasing)* Proficiency with standard office software (e.g., Microsoft Office/Google Workspace) **Key Responsibilities**: **Administrative Management (50%)*** Maintain accurate and organized records across administrative, operational, and programmatic functions* Prepare, track, and maintain compliance documentation to ensure adherence to organizational and regulatory requirements* Monitor and respond to email correspondence in a timely and professional manner, routing inquiries as needed **Personnel Management (20%)*** Coordinate and manage the onboarding process for new student staff and/or makerspace patrons* Support recruiting efforts, including posting openings, screening candidates, and coordinating interviews* Coordinate scheduling for staff, meetings, and events, ensuring efficient use of time and resources **Purchasing (20%)*** Manage purchasing processes, including ordering supplies, equipment, and materials* Track expenditures, maintain vendor relationships, and ensure purchases align with budget guidelines **Other duties as assigned (10%)*** Support the Executive Director and broader team with additional administrative or operational tasks as needed**Position Type**Temporary**Additional Information**Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.This job is for a current or anticipated job vacancy.