BUSINESS OFFICER I

University of Alabama at Birmingham; Birmingham (AL); On-site; USD 48,000 - 60,000; Full time

Job summary

The University of Alabama at Birmingham seeks a BUSINESS OFFICER I to manage financial, administrative, personnel, space and database activities for the School of Engineering, operating with minimal supervision. Responsibilities include directing operations, ensuring policy compliance, and providing financial guidance while coordinating with university systems.

Hybrid eligible and strong Excel/Oracle experience are preferred.

Qualifications

• Bachelor's degree in Business or a related field; three years of related experience required.
• Work experience may NOT substitute for education requirement.
• Strong financial management knowledge and familiarity with grants/budgeting is preferred.

Responsibilities

• Budget management: assist in labor planning and annual budgets for assigned units; reconcile accounts and provide monthly reports to Department Chair and Director.
• Post-award grants management: pay and post invoices, prepare reports; process funding source changes and reconcile grant accounts as needed.
• Space and facilities planning: collaborate on annual space survey with department.
• Personnel: assist HR Generalist with recruitment; prepare personnel action documents; may manage personnel databases.
• Perform other duties as assigned.

Skills

Excel

Self-starter

Highly organized

Financial skills

Independence

Communication skills

Confidentiality

Education

Bachelor's degree in Business or related field

3 years of related experience

Tools

Oracle

Job description

Job Description - BUSINESS OFFICER I (T239349)

BUSINESS OFFICER I - ( T239349 )

Description

The University of Alabama at Birmingham (UAB) seeks a BUSINESS OFFICER I to serve in the capacity of business and/or operations manager for assigned units within the School of Engineering. Operating under minimal supervision, responsibilities may encompass financial, administrative, personnel, space and database management. Coordinates implementation of policies and procedures. Serves as financial/budgets/grants management officer for assigned areas. Directs administrative operations of assigned unit and supervises support staff. May solicit funds and perform special projects as needed. Responsible for financial management/budget, personnel policy administration, space and facilities planning, general ledger and/or grants account reconciliation, policy interpretation and enforcement. Interacts with University administrative units and assures the integrity of department/school administration and financial operations. Provides financial guidance to staff and appropriate University personnel and coordinates integration with university systems.

RESPONSIBILITIES

Budget management: assist in labor planning and annual budgets for assigned units. Ensure proper accounting of general ledger accounts; provide guidance on major equipment purchases and bid laws; reconcile assigned accounts and provide timely reports to Department Chair and Director on monthly basis. Analyze account activity and proactively resolve budget v. actual issues. Review and approve purchase orders, P-card transactions and payment requests for accuracy and appropriateness.

Post-award grants management: pay and post invoices, prepare reports; process funding source changes. Ensure proper accounting of grant accounts; May reconcile grant accounts and provide reporting and analysis.

Space and facilities planning: Collaborate with department in preparation of the annual space survey

Personnel: Assist HR Generalist with recruitment process. Prepare personnel action documents. May manage personnel action databases. Review and approve personnel action documents initiated by department for accuracy and appropriateness.

Perform other duties as assigned.

Qualifications

Bachelor's degree in Business or a related field and three (3) years of related experience required. Work experience may NOT substitute for education requirement.

Preferred skills

• Proficient in Excel
• Self-Starter Diligent in following through on assignments
• Highly organized, with keen attention to detail
• Strong financial skills and problem-solving ability
• Ability to work with a high degree of independence
• Strong communication skills and customer service skills
• Maintain confidentiality of information
• Experience with Oracle

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix..

Primary Location

University

Job Category

Professional & Managerial

Organization

440000000 School of Engineering Dean's Office

Employee Status

Regular

Shift : Day/1st Shift

Work Arrangement (final schedule to be determined by the department/hiring manager) : Hybrid Eligible