Business Office Manager / HR Director

Serenity Estates; Freeport (IL); On-site; USD 85,000 - 110,000; Full time

Job summary

Serenity Estates in Illinois is seeking a seasoned Business Office Manager / Human Resources Director to oversee financial operations and HR functions of the skilled nursing facility. This full-time role requires leadership in accounting, payroll, billing, and compliance.

You will drive recruitment, onboarding, employee relations, and bi-weekly payroll, while ensuring accuracy in GAAP and regulatory adherence.

Qualifications

• Medicaid experience desired.
• Long term care/healthcare experience highly preferred.

Responsibilities

• Oversee and direct the financial operations of the facility in line with GAAP and applicable laws.
• Report financial performance to the Administrator on a monthly basis or as needed.
• Identify key financial performance indicators and establish systems to monitor fiscal health.
• Evaluate KPI outcomes with department heads and implement corrective actions as needed.
• Develop and implement processes for Billing, Collections, Accounts Payable, Patient Trust, and cash flow; manage General Ledger and payroll taxes.

Job description

Business Office Manager / HR Director

Schedule: Full-Time, Monday through Friday

We are seeking an experienced Business Office Manager / Human Resources Manager to oversee the financial operations and human resources functions of our skilled nursing facility. This is a full-time, Monday through Friday position that plays a critical role in ensuring the financial health of the organization while supporting the recruitment, onboarding, and employee relations processes.

Qualifications

• Medicaid experience desired.

• Long term care/healthcare experience highly preferred.

Duties and Responsibilities

• Plans, develops, organizes, implements, evaluates, and directs the overall financial operation of the facility, as well as its programs and activities, in accordance with generally accepted accounting principles and current state and federal laws and regulations.

• Reports the facility's financial performance at least monthly, and more frequently as needed, to the Administrator.

• Identifies, in conjunction with the Administrator and selected department heads, the facility's key performance financial indicators. Establishes an ongoing system to monitor these key indicators to promote the fiscal health of the facility.

• Evaluates key performance indicator outcomes with department heads to determine the need for action from leadership and/or management, including re-education or revisions related to the facility's financial outcomes.

• Develops and implements processes and systems in the Business Office to manage:

  • Billing

  • Collections (A/R)

  • Accounts Payable (A/P)

  • Patient Trust

  • Liability Notices

  • General Ledger Functions

  • Business/Payroll Taxes

  • Purchase Orders

  • Cash Flow

  • All necessary business transactions using generally accepted accounting principles.

Human Resources Responsibilities

• Recruitment and onboarding of new hires for the facility.

• Bi-weekly payroll processing.

• Handling all FMLA and Leave of Absence (LOA) inquiries.

• Update open positions list regularly.

• Track overtime and report accordingly.