Business Office Manager BOM

Majestic Care; South Bend (IN); On-site; USD 48,000 - 72,000; Full time

Benefits offered by this job

Quarterly pay increase

Daily pay

Life insurance

Telehealth services

Double Pay on Holidays

Care Team Member Relief Fund

Job summary

Majestic Care in South Bend is seeking a Business Office Manager to oversee the community’s financial operations, including AR, resident billing, AP, payroll, and trust funds. The BOM will supervise the A/P Specialist, receptionist, and other BOM staff, ensuring compliant processes and accurate month-end closes.

The role requires a high school diploma or equivalent, a degree in Accounting or Business preferred, and at least three years of AR/collections experience.

Qualifications

• High school diploma or equivalent; required.
• AS or BA in Accounting or Business preferred.
• Three years of experience in accounts receivable, collections, or similar.

Responsibilities

• Set up and maintain financial files for residents: billing, admission papers, state and Medicare reimbursement documents.
• Coordinate and perform the collection of accounts receivable and past due accounts.
• Review payment policies and procedures with new admissions and their responsible parties.
• Prepare billing for agencies, Medicare, veterans, and other billing agents.
• Administer and reconcile resident trust accounts and petty cash.
• Perform month-end close procedures and generate required reports.
• Provide supervision to the A/P Specialist, Receptionist, and other business office team members.

Skills

Accounts receivable

Accounts payable

Payroll

Billing management

Leadership

Education

AS or BA degree in Accounting or Business

Tools

Relias trainings

Job description

Business Office Manager (BOM)

Majestic Care of South Bend is looking for a Business Office Manager to join our team's mission and believe in our core values!Our mission:Through the hearts of our Care Team Members, we provide excellent healthcare to those we serve.

Our Core Values...

L - Listening

E - Empathy

A - Accountability

D - Decisiveness

This is how we create a culture to LEAD with Love.

Position Overview:

The Business Office Manager (BOM) is responsible for the operations of the business office including: accounts receivable, resident billing, accounts payable, payroll, central supply, and Resident Trust Fund

Key Responsibilities:

• Set up and maintain financial files for residents: billing, admission papers, state and Medicare reimbursement documents.
• Complete receipt records, post deposits, run cash receipts batch listings, research, prepare, and post adjustments, call in deposit, and enter census daily into the community database.
• Coordinate and perform the collection of accounts receivable and past due account.
• Review payment policies and procedures with new admissions and their responsible parties.
• Prepare billing for agencies, Medicare, veterans, and other billing agents.
• Administer and reconcile resident trust accounts and petty cash.
• Prepare and submit corporate, Medicare and agency reports, ensure posting of ancillaries, and perform month-end close procedures.
• Provide supervision and assistance to the A/P Specialist, Receptionist, and other business office care team members.
• Perform other tasks as assigned.
• Must demonstrate empathy, courteous, kind and professional workplace behavior and customer services to all residents, care team members, vendors, visitors and family members at all times.
• This position requires occasional travel.
• Must demonstrate empathy, courteous, kind and professional workplace behavior and customer services to all residents, Care Team Members, vendors, visitors and family members at all times.
• Perform other tasks as assigned and within scope of practice.
• Attends all mandatory in-services; and completes timely all necessary Relias trainings scheduled to perform. Keeps abreast and/or discusses with supervisor or manager all necessary policies, procedures and business practices within the scope of the position held to effectively perform all duties assigned.
• Position of BOM may serve at times as a back-up to HR Manager. Therefore, the expectations/essential functions outlined within the HR Manager position maybe required.

Qualifications:

• High school diploma or equivalent; required.
• AS or BA degree in Accounting or Business preferred.
• Three years of experience in accounts receivable, collections, or similar.

Majestic Difference Benefits:

• Quarterly Pay Increase
• Daily Pay
• Company-Paid Life Insurance
• Telehealth Services
• Double Pay on Holidays
• Care Team Member Relief Fund

Join the Majestic Care team where compassion meets excellence!

#MCare