Business Office Manager (BOM)

Uniontown Nursing and Rehab; Astoria (OR); On-site; USD 55,000 - 85,000; Full time

Job summary

Uniontown Nursing and Rehab is seeking a Business Office Manager to oversee all financial and administrative functions of the facility’s business office. The BOM will handle resident billing, AR/AP, payroll coordination, and regulatory reporting, ensuring accuracy and compliance.

The role requires 2–3 years of healthcare business office experience, proficiency with Microsoft Office and PointClickCare, and strong communication with residents, families, and vendors. HIPAA compliance is essential.

Qualifications

• High school diploma or equivalent; associate’s or bachelor’s degree in accounting, business administration, or related field preferred.
• Minimum of 2–3 years of business office management experience in a skilled nursing facility or healthcare setting strongly preferred.
• Knowledge of Medicare, Medicaid, and insurance billing processes required.
• Proficiency with Microsoft Office Suite and accounting software (experience with PointClickCare or similar systems preferred).
• Excellent interpersonal and communication skills.
• Ability to maintain confidentiality and comply with HIPAA standards.

Responsibilities

• Manage daily operations of the business office, ensuring accuracy and timeliness in all financial and administrative processes.
• Oversee and process resident billing for private pay, Medicare, Medicaid, and insurance claims.
• Monitor accounts receivable, prepare aging reports, and follow up on outstanding balances.
• Assist residents and families with financial questions, payment arrangements, and Medicaid applications as needed.
• Maintain resident trust accounts in accordance with state and federal guidelines.
• Process vendor invoices and ensure accurate coding and timely payment of accounts payable.
• Reconcile cash, bank accounts, and other financial records monthly.
• Coordinate with corporate billing and payroll departments to ensure compliance and accuracy.
• Prepare and submit required reports to corporate management and regulatory agencies.
• Maintain organized and confidential financial files for residents and the facility.
• Participate in leadership meetings and support the facility’s overall financial health and performance.
• Supervise and train business office staff, ensuring exceptional customer service and professionalism.
• Assist in audits, surveys, and inspections as requested.

Skills

Interpersonal communication

HIPAA compliance

Confidentiality

Education

High school diploma

Associate degree in accounting or related field

Bachelor’s degree in accounting or related field

Tools

PointClickCare

Microsoft Office Suite

Accounting software

Job description

Business Office Manager (BOM) at Uniontown Nursing and Rehab,

The Business Office Manager (BOM) at Uniontown Nursing and Rehab, is responsible for overseeing and managing all business office functions of the facility to ensure efficient, accurate, and timely financial operations. This includes billing, resident trust accounts, payroll coordination, accounts receivable and payable, and maintaining compliance with company policies, state, and federal regulations. The BOM serves as a key liaison between residents, families, vendors, and corporate accounting.

Essential Duties and Responsibilities:

• Manage daily operations of the business office, ensuring accuracy and timeliness in all financial and administrative processes.

• Oversee and process resident billing for private pay, Medicare, Medicaid, and insurance claims.

• Monitor accounts receivable, prepare aging reports, and follow up on outstanding balances.

• Assist residents and families with financial questions, payment arrangements, and Medicaid applications as needed.

• Maintain resident trust accounts in accordance with state and federal guidelines.

• Process vendor invoices and ensure accurate coding and timely payment of accounts payable.

• Reconcile cash, bank accounts, and other financial records monthly.

• Coordinate with corporate billing and payroll departments to ensure compliance and accuracy.

• Prepare and submit required reports to corporate management and regulatory agencies.

• Maintain organized and confidential financial files for residents and the facility.

• Participate in leadership meetings and support the facility’s overall financial health and performance.

• Supervise and train business office staff, ensuring exceptional customer service and professionalism.

• Assist in audits, surveys, and inspections as requested.

Qualifications:

• High school diploma or equivalent required; associate’s or bachelor’s degree in accounting, business administration, or related field preferred.

• Minimum of 2–3 years of business office management experience in a skilled nursing facility or healthcare setting strongly preferred.

• Knowledge of Medicare, Medicaid, and insurance billing processes required.

• Proficiency with Microsoft Office Suite and accounting software (experience with PointClickCare or similar systems preferred).

• Excellent interpersonal and communication skills.

• Ability to maintain confidentiality and comply with HIPAA standards.