Business Office Manager

Cypress Point Rehabilitation and Nursing; Virginia Beach (VA); On-site; USD 50,000 - 75,000; Full time

Job summary

Cypress Point Rehabilitation and Nursing seeks a Business Office Manager responsible for supervising office functions, preparing financial reports, and managing billing processes. The ideal candidate will have strong organizational skills and relevant experience in healthcare administration, ensuring the efficient operation of financial activities within the organization.

Benefits

Employee Engagement Activities

Positive work environment

Excellent Training

Competitive Pay and Benefits

Qualifications

• HS Diploma required, bachelor’s degree preferred.
• Minimum of 2 years related experience.
• Demonstrated proficiency in Microsoft Office Suite.

Responsibilities

• Supervise business office functions and prepare financial reports.
• Monitor accounts receivable and manage billing processes.
• Maintain accurate financial records and trust funds.

Skills

Effective verbal communication

Organizational skills

Attention to detail

Customer service orientation

Problem-solving skills

Education

HS Diploma

Bachelor's degree in business (preferred)

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

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Cypress Point Rehabilitation and Nursing is a family of skilled nursing facilities and rehabilitation centers. We are resident-centered and quality-focused! Our workplace culture is all about uplifting people. If you are looking for a healthcare organization where you can bring your best "you" to work, where you can make a difference, and where you can team-up with like-minded co-workers, then we are also looking for you. Join us!

While working here, you will enjoy:

• Employee Engagement Activities
• Positive work environment
• Excellent Training
• Competitive Pay and Benefits
  
  
  

Position Summary:

Supervise, coordinate, and perform business office functions under the direction of the Administrator in accordance with sound business and accounting practices.

Essential Duties & Responsibilities:

• Prepare and submit reports on a timely basis as required and directed by the Administrator, the company and governmental agencies.
• Accumulate and maintain, in an organized manner, vital statistics relating to admissions, discharges, deaths, transfers and daily census of facility residents.
• Prepare and submit monthly resident billings for services provided.
• Responsible for monthly Medicaid, Medicare, and other insurance billings along with timely follow-up with intermediaries on delinquent payments in coordination with outside billing company.
• Monitor and manage the accounts receivable collection process in coordination with outside billing company.
• Pursue past due accounts persistently and maintain proper back-up documentation.
• Obtain and submit all required documentation to bill third party payers as per program/company guidelines.
• Maintain financial records including any cash receipts, cash disbursements, accounts receivable, accounts payable, payroll journal, as directed.
• Prepare payroll.
• Attend department head meetings, seminars, and workshops, when approved, to assure current knowledge of State and Federal laws and regulations pertaining to bookkeeping functions.
• Responsible for reconciling all facility cash and accounts.
• Verify that resident trust is accurately recorded.
• Maintain an accurate accounting of patient trust funds including monthly reconciliation and quarterly statements to responsible parties. Reconcile petty cash for patient trust fund daily.
• Participate in the resident admission process by providing explanations of the facility's rates, billing cycle and payment terms, including collecting the first month's advance payment upon admission.
• Supervise and oversee other business office clerical staff, as assigned.
  
  
  

Job Requirements:

• HS Diploma required, bachelor’s degree in business preferred (or relevant experience in long-term care).
• Minimum of 2 years related experience.
• Effective verbal and written English communication skills.
• Demonstrated intermediate to advanced skills in Microsoft Word, Excel, Power Point and Outlook, Internet and Intranet navigation.
• Highest level of professionalism with the ability to maintain confidentiality.
• Ability to communicate at all levels of organization and work well within a team environment in support of company objectives.
• Customer service oriented with the ability to work well under pressure.
• Strong attention to detail and accuracy, excellent organizational skills with ability to prioritize, coordinate and simultaneously maintain multiple projects with high level of quality and productivity.
• Strong analytical and problem-solving skills.
• Ability to work with minimal supervision, take initiative and make independent decisions.
• Ability to deal with new tasks without the benefit of written procedures.
• Approachable, flexible and adaptable to change.
• Function independently, and have flexibility, personal integrity, and the ability to work effectively with employees and vendors.
  
  
  

EOE.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care

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