Business Office Manager

Westminster Towers Orlando; Orlando (FL); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a Business Office Manager to lead and structure the office team. This role involves managing daily operations, overseeing payroll processing, and ensuring accurate financial records. The ideal candidate will demonstrate strong multitasking and communication skills while fostering a collaborative work environment. Join a vibrant team that values flexibility and offers competitive wages, health benefits, and opportunities for career advancement. If you are passionate about making a difference in a supportive community, this position is perfect for you.

Benefits

Flexible Hours

Fun Work Environment

Health and Dental Insurance

Onsite Fitness Facility

Paid Time Off

Free Covered Parking

Career Advancement Opportunities

Qualifications

• 2-4 years of related experience in a business office environment.
• Proficiency in Microsoft Office, especially Excel, is essential.

Responsibilities

• Manage day-to-day business operations, including Accounts Payable and Receivable.
• Oversee payroll processing bi-weekly and manage Resident Trust Accounts.

Skills

Multitasking

Communication

Organizational Skills

Interpersonal Skills

Payroll Processing

Data Processing

Education

High School Diploma

College/Vocational/Technical Training

Tools

Microsoft Office

Financial Billing Software

Job description

JOB SUMMARY:

The Business Office Manager will provide structure and leadership for the office employees. They will compute, classify, record, and verify numerical data to maintain accurate accounting records.

ESSENTIAL JOB FUNCTIONS:

• Comply with all applicable rules, policies, standards, and guidelines related to employment with Westminster Services and its communities.
• Demonstrate strong multitasking, communication, organizational, and interpersonal skills.
• Manage day-to-day business operations, including Accounts Payable and Accounts Receivable. Responsible for entering ancillary charges (e.g., Medicare, pharmacy).
• Handle month-end closing processes.
• Manage payroll processing bi-weekly, including quarterly payroll reviews, and serve as back-up for payroll processing.
• Oversee Resident Trust Accounts.
• Manage Promissory Notes at the community level and notify MSS when notes are paid.
• Provide the pharmacy provider with daily census, care level changes, and insurance information.
• Ensure accurate and timely mailing of monthly resident statements, follow up on private accounts, and update billing rates.
• Perform additional tasks as assigned by MSS's Finance Department.
• Delegate tasks and manage subordinate employees effectively.

EDUCATION AND EXPERIENCE:

• High School diploma or equivalent; college/vocational/technical training preferred.
• 2-4 years of related experience.
• Proficiency in Microsoft Office, especially Excel.
• Experience with financial billing software is required; additional software knowledge is a plus.
• Data processing experience is advantageous.

WHY JOIN US?

Join the Westminster Family today! We offer:

• Flexible hours
• Fun work environment
• Competitive wages
• Health and dental insurance
• Onsite fitness facility
• Paid time off
• Free covered parking downtown Orlando
• Career advancement opportunities
• And more!

EOE, DFWP. We honor those who have served.

#ZR