Sr. Business Office Manager

OU Health; Oklahoma City, Homestead (OK, FL); On-site; USD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a Sr. Business Office Manager to oversee key functional operations in Facilities, Construction, and Planning Services. This role involves analyzing cash flows, maintaining office systems, and ensuring efficient operations for significant capital projects. The ideal candidate will have a Bachelor's Degree and 3-5 years of relevant experience, along with proficiency in Microsoft Office and timekeeping programs. Join a forward-thinking organization that values comprehensive benefits and supports your professional growth.

Benefits

PTO

401(k)

Medical Plans

Dental Plans

Qualifications

• 3-5 years of experience in office management and operations.
• Strong analytical skills for cash flow and resource forecasting.

Responsibilities

• Analyze projected cash flows for capital projects exceeding $20 million.
• Maintain office systems and track project expenses for multiple services.
• Oversee time management and attendance for Facility Services and Bio-Med.

Skills

Microsoft Office

Timekeeping Programs

Material Supply Chain Programs

Typing Skills

Education

Bachelor's Degree

Job description

Position Title: Sr. Business Office Manager

Department: Facilities Engineering

Job Description:

General Description: Key functional operations management for Facilities, Construction, and Planning Services. Independently analyzes and forecasts cash flows, schedules, and associated activities for all assigned construction and facility projects. Under general supervision, performs a variety of difficult, responsible, and specialized administrative and office support functions; creates and maintains specialized reports, records, and files required in connection with department work processes; interacts with hospital personnel and the public on technical matters; and performs related duties as assigned.

Essential Responsibilities:

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this class.

• Provide analysis of projected cash flows based upon approved capital project budgets and business needs (typically in excess of $20 million annually).
• Provide forecasts to Vice President of Support Services on resource and contractor utilization to support staffing and project approved spending allocations.
• Support company operations by maintaining office systems for Facility Services, Construction, and Planning Services.
• Maintain 'The Joint Commission' (TJC) annual binders, create binders, organize data, and store binders in an organized, safe location.
• Maintain office services by organizing office operations and procedures, tracking project expenses and operational expenses, and gathering monthly meter readings for Facility Services, Construction, and Planning Services.
• Oversee Kronos Time Management system, attendance, and PTO for Facility Services, Construction Services, and Bio-Med.
• Manage supply chain requisitions, new vendor requests, create and process check requests, and approve initial requisitions for Facility Services, Construction Services, and Bio-Med.
• Control correspondence between hospital, vendors, and contractors; design filing systems; assign and monitor clerical functions for Facility Services, Construction Services, and Bio-Med.
• Provide historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
• Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Design and implement office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
• Complete operational requirements by scheduling and assigning employees; following up on work results.
• Scribe, transcribe, and distribute minutes for internal TJC-required committee meetings.
• Organize and maintain permits, licenses, and warranties.
• Provide operational support to the mailroom; process invoices, annual permits, fees; issue mailboxes; and assist in customer support for mail delivery.

General Responsibilities:

• Other duties as assigned.

Minimum Qualifications:

Education: Bachelor's Degree required.

Experience: 3-5 years of experience.

License(s)/Certification(s)/Registration(s) Required: None.

Knowledge, Skills, and Abilities:

• Proficient in Microsoft Office products.
• Proficient in timekeeping and material supply chain programs.
• Typing skills meeting the demands of the job requirements.

Current OU Health Employees - Please click HERE to login.

OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, creates peace of mind for you and your family.