Business Office Manager

Asbury Pavilion Nursing And Rehabilitation; North Chicago (IL); On-site; USD 54,000 - 59,000; Full time

Job summary

Asbury Pavilion Nursing And Rehabilitation is seeking a Business Office Manager to oversee billing, payroll reporting, and Medicaid processes within a supportive living community in the Chicago area. The role focuses on financial operations, regulatory compliance, and coordinated HR activities to ensure smooth facility performance.

The ideal candidate will have strong Illinois Medicaid knowledge, excellent organizational skills, and prior experience in a senior living or long-term care setting.

Qualifications

• Strong knowledge of Illinois Medicaid programs.
• Excellent organizational skills and ability to multitask in a senior living setting.
• Experience in a long-term care or senior living environment preferred.
• Familiarity with payroll, HR processes and regulatory reporting.

Responsibilities

• Pre-approve and set up resident financial files per SLP/HFS guidelines.
• Assist with Medicaid eligibility and Rede's processes.
• Determine Medicaid eligibility under current HFS rules.
• Complete resident admission documentation in the PCC system.
• Perform required background checks for new residents.
• Handle Payroll & HR responsibilities and bi-weekly payroll preparation.

Skills

Medicaid knowledge (Illinois)

Organizational skills

Experience in senior living/long-term

Payroll/HR familiarity

Tools

PCC system

Job description

Salary Range: $53,503.00 To $58,508.00 Annually

Business Office Manager

Location: Supportive Living Community – Chicago, Burbank, Oak Lawn,
Reports to: Executive Director

Business Office Manager (BOM) / HR / Payroll

Position Summary

The Business Office Manager is responsible for managing billing, collections, payroll reporting, and Medicaid processes while supporting the overall financial operations of the community.

The ideal candidate has strong knowledge of Illinois Medicaid programs, excellent organizational skills, and experience working in a senior living or long-term care environment.

About the Role:

The Business Office Manager is responsible for managing all business office functions in accordance with HFS Supportive Living Program (SLP) rules and regulations. This role supports financial, administrative, HR, payroll, resident admission documentation, and reporting processes to ensure the facility operates smoothly and remains compliant.

Reports To: Facility Executive Director (direct) and Corporate AR/AP/HR/Payroll Managers / Workforce Development (indirect)

What You'll Do:

• Pre-approve and set up resident financial files in accordance with SLP and HFS guidelines (as applicable).
• Support obtaining and retaining Medicaid eligibility and REDE’s.
• Determine eligibility for Medicaid under current HFS rules.
• Complete resident admission documentation in the PCC system.
• Complete required background checks for new residents, including Sex Offender registry checks, per rules and regulations.
• Payroll & HR Responsibilities
• Prepare payroll for bi-weekly processing, including missing punch entry and ensuring timecards are approved.