Business Office Manager

Oak Hill Academy; Mouth of Wilson (VA); On-site; USD 40,000 - 80,000; Full time

Job summary

An established industry player is looking for a highly organized and trustworthy Business Office Manager to support daily operations and financial management. This full-time role involves overseeing accounting functions, managing financial records, and ensuring compliance with regulations. The ideal candidate will have a strong background in bookkeeping and office administration, along with excellent communication skills. Join a mission-driven team dedicated to fostering a positive school community and enjoy a comprehensive benefits package while contributing to the success of students and families.

Benefits

Benefits package available

Qualifications

• 3+ years of experience in bookkeeping or office management preferred.
• Proficiency with accounting software is essential.

Responsibilities

• Manage day-to-day financial operations including accounts payable and receivable.
• Assist in preparing financial reports for school leadership.

Skills

Accounting

Financial Reporting

Office Administration

Organizational Skills

Communication Skills

Education

Associate’s or Bachelor’s degree in Accounting

Finance

Business Administration

Tools

Microsoft Dynamics 365 Business Central

Microsoft Office 365

QuickBooks

Job description

Job Title: Business Office Manager Location: Oak Hill Academy, Mouth of Wilson, VA
Reports to: Director of Finance

Position Overview:
Oak Hill Academy is seeking a highly organized, detail-oriented, and trustworthy individual to serve as our Business Office Manager. This key position supports the daily administrative operations of the school, oversees financial management, and ensures smooth office functionality. The ideal candidate will have experience in accounting, financial reporting, and office administration, and will embody the professionalism and mission-driven spirit of our school community.

Key Responsibilities:

Accounting and Bookkeeping:

• Manage all day-to-day financial operations, including accounts payable, accounts receivable, payroll, and banking.
• Assist in the preparation of monthly, quarterly, and annual financial reports for school leadership and the Board of Directors.
• Reconcile bank statements and manage cash flow.
  Maintain accurate financial records and ensure compliance with applicable regulations and best practices.
• Assist with annual budget preparation and monitor budget performance throughout the year.
• Work closely with external auditors during annual audits.

• Process tuition billing, manage payment plans, and oversee collections as necessary.

School Support:

• Assist with admissions and enrollment processes as needed.
• Support the planning and execution of school events, including scheduling, logistics, and communications.
• Serve as a friendly and professional point of contact for students, families, and guests.

Working Conditions:

• Full-time, year-round position.
  

• Salary commensurate with experience.
  

• Benefits package available.
  

To Apply:
Please submit a cover letter, resume, and three professional references to [e-mail] and [e-mail]. Applications will be reviewed on a rolling basis until the position is filled.

Qualifications:

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
  

• Minimum of 3 years' experience in bookkeeping, accounting, or office management (experience in a school setting a plus).
  

• Proficiency with accounting software, (e.g., Microsoft Dynamics 365 Business Central, Microsoft Office 365, QuickBooks).
  

• Strong organizational skills, attention to detail, and ability to multitask effectively.
  

• Excellent communication and interpersonal skills.
  

• Ability to maintain confidentiality, professionalism, and a positive attitude.
  

• Commitment to the mission and values of Oak Hill Academy.