Business Office Manager

NHC Careers; Maryland Heights (MO); On-site; USD 70,000 - 90,000; Full time

Job summary

A leading healthcare organization is seeking a Business Office Manager to oversee financial activities and operations in a new geriatric psychiatry hospital. The role emphasizes leadership, compliance, and effective management of resources to enhance behavioral health services in the community.

Qualifications

• Experience in managing financial activities and staff development.
• Strong understanding of compliance and internal controls.

Responsibilities

• Manage hospital's financial activities and cash flow.
• Oversee operations of the business office and ensure compliance.

Skills

Leadership

Financial Planning

Compliance

Job description

Business Office Manager

Are you a passionate administrative leader looking to improve behavioral health in your community? We invite you to consider an opportunity to help our new 16-bed geriatric psychiatry hospital grow and realize our vision of bringing communities, healthcare providers, and families together to enhance behavioral health, one patient at a time.

Our state-of-the-art acute geriatric hospital will introduce a new vision in behavioral health care to the greater St. Louis area. NHC positions itself as a community partner, providing psychiatric care to geriatric patients requiring inpatient hospitalization due to cognitive illnesses such as stroke, dementia, and other mental health disorders. If you want to do more than pass medications, this is the opportunity you've been waiting for.

Job Summary:

The Business Office Manager (BOM) is responsible for managing the hospital's financial activities. This role involves leading financial planning, managing cash flow, financial reporting, tracking supplies and inventory levels, and maintaining positive relationships with third-party payors and insurance companies. The BOM oversees the operations of the business office, including managing office equipment, ensuring compliance with standards, and supervising staff to meet expected competencies. The BOM is responsible for supporting the hospital’s mission, goals, and objectives.

Major Duties and Responsibilities:

Program Development:

The BOM contributes significantly to the hospital's service offerings, asset management, financial feasibility, and overall success. Responsibilities include assisting in forecasting, conducting cost-benefit analyses, ensuring audit compliance, and fulfilling fiduciary duties.

Managerial:

1. Staff: The BOM organizes the operational functions of the business office, including billing, collections, patient registration, Human Resources, and IT management. Responsibilities include delegating duties, establishing accountability, conducting department meetings, and representing the department in meetings.
2. Professional Judgment: The BOM does not control professional staff's clinical judgment but must report any policy violations or concerns to the Administrator.
3. Staff Development: The BOM ensures orientation, ongoing education, and continuing education programs are in place, led by qualified personnel.
4. Personnel Records: The BOM maintains accurate and current personnel records, including licensing and health information.
5. Internal Controls: The BOM ensures effective internal controls within the accounting system to safeguard financial data and assets.

Resources:

The BOM is responsible for distributing written communications, monitoring supplies, equipment, furniture, and ensuring a comfortable environment within the facility. The BOM also liaises with vendors and maintenance personnel to arrange services and supplies.

The BOM shall oversee all business office functions to ensure smooth operation and compliance with hospital policies and standards.