Business Office Manager

Lombard Place Assisted Living & Memory Care; Lombard (IL); On-site; USD 60,000 - 69,000; Full time

Job summary

A leading company in assisted living seeks a Business Office Manager to oversee the office and front desk operations. The role includes managing records, supervising staff, and ensuring compliance with community standards. Ideal candidates will have experience in office management and strong communication skills. Join a compassionate team dedicated to providing exceptional care and support to residents.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401(k)

Paid Time Off

Holiday Pay

Discounts through Perk Spot

Qualifications

• Minimum of 2 years’ experience in office management or similar roles.
• Prior experience with Accounts Payable, Accounts Receivable, and Payroll.

Responsibilities

• Manage business office, front desk, and community files.
• Maintain accurate records for Accounts Receivable and payroll.
• Supervise front desk staff and coordinate employee training.

Skills

Organization

Time Management

Communication

Public Relations

Education

Associate Degree

Job description

2 days ago Be among the first 25 applicants

Company Description
At Spectrum Retirement Communities, we believe in living without limits, aging fearlessly, and sharing great stories. The Spectrum Story is full of compassion, hard work, and fun. If your life includes caring for others and a dedicated work ethic, we need you!

Job Description

Salary: $60,000 - $69,000

Schedule: Full-Time

The Business Office Manager manages the business office, front desk, telephones, community files and records, and provides leadership to the community in the absence of the Executive Director.

Responsibilities:

• Maintain accurate records for all Accounts Receivable (including collections), payroll, and petty cash; process items for corporate accounting functions under direct supervision of the Executive Director
• Maintain current resident business files and leases. Maintain community census data and Medicaid reimbursement, if applicable
• Maintain confidentiality of information regarding the community, employees, and residents
• Obtain and maintain all required employee paperwork and manage the employee files
• Coordinate and maintain the employee benefits program. Track employee training to ensure all employees receive orientation and ongoing training
• Supervise front desk staff and other administrative support staff. Cover the reception desk when needed. Oversee telephone training and quality assurance
• Serve as Manager on Duty in the absence of the Executive Director

Qualifications:

• Minimum of 2 years’ experience in office management, bookkeeping, or similar roles
• Prior experience with Accounts Payable, Accounts Receivable, and Payroll
• Self-motivated, organized, professional, with a neat appearance and good public relations skills
• Administrative management and supervisory skills
• Ability to handle multiple tasks with excellent time management
• Strong verbal and written communication skills
• Ability to work effectively with various personnel levels
• Ability to relate well to residents and their families
• Minimum of an associate degree or comparable experience; coursework in Business, Accounting, or Office Management preferred

Additional Information:

If you join Spectrum as a full-time team member, you'll be eligible for medical, dental, vision, life insurance, and other voluntary benefits. All team members can participate in our 401(k), paid time off, holiday pay, and discounts through Perk Spot.

We encourage vaccination against COVID-19 but it is not mandatory.

Spectrum Retirement Communities is an Equal Opportunity Employer and participates in the E-Verify program.