Business Office Manager

Avir at Kirbyville; Kirbyville (TX); On-site; USD 42,000 - 66,000; Full time

Job summary

Avir at Kirbyville in Kirbyville, TX is seeking a Business Office Manager to organize and perform essential business office functions including accounting, payroll, personnel, and medical records. The role ensures resident rights are upheld and coordinates with the corporate office for accounts payable and reporting.

The position requires experience with insurance billing, strong organizational skills, and the ability to work independently while remaining calm under pressure.

Qualifications

• High school diploma or GED preferred.
• Experience in a medical/long-term care setting preferred.
• Experience with insurance billing required.
• Ability to lift 50 pounds and move intermittently.
• Ability to read and write in English.

Responsibilities

• Organize and perform business office functions including accounting, payroll, personnel, bookkeeping, secretarial, and medical records.
• Maintain residents' rights as set by Texas Health Laws and Regulations.
• Handle accounts payable deposits and communications with corporate office.
• Prepare and submit reports and various correspondence; maintain filing systems.
• Answer calls, greet the public, and manage front office tasks.
• Oversee resident billings, send follow-ups, and manage petty cash and spending accounts.
• Mentor Program duties for the facility and deposit reporting to central office.
• Update addresses and telephone lists; assist with Social Service medical records.

Skills

Office management

Accounting

Payroll

Billing

Personnel

Medical records

Education

High school diploma or GED

Job description

The Business Office Manger organizes and performs business office functions to include accounting,

payroll, personnel, bookkeeping, secretarial, and medical records.

Maintain Rights of Residents as set forth by the Texas Department of Health Laws and Regulations.

Responsible for copying and mailing accounts payable documents on a timely basis to the

corporate office.

Prepares and submits reports and various correspondence.

Maintains an organized filing system for various office records and reports.

May answers incoming phone calls and greets the public in the front office.

Maintains adequate supply of office products within budget.

Performs resident admissions tasks such as: telephone or persona inquiries, tours.

Reviews resident billings monthly, performs follow-up for second notices.

Maintains a facility petty cash box.

Performs functions associated with a resident spending account to include ledger cards, checking

accounts, and a petty cash box of $200 (if required).

Serves as the Mentor Coordinator and performs all Mentor Program functions for the facility.

Fills out deposit report for central office.

Delivers deposits to the band in Administrator’s absence.

Update resident, responsible party, and employee addresses and telephone lists.

Performs other business office duties as directed by the Administrator.

Assists Social Service designee with medical records.

Calculates ancillary charges.

May maintains all personnel records, assists with vacation and sick leave accruals.

Other duties as assigned, with or without reasonable accommodations, to assist in maintaining

quality standards and maintaining the facility as a viable and successful entity.

Qualifications

High school diploma or GED preferred

Previous office experience preferred

Previous nursing home experience preferred

Experience with insurance billing required

Must be able to move intermittently throughout the workday.

Ability to remain calm under stress.

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Expectations

Company Culture

Acknowledgement

Must function independently, have flexibility, personal integrity, and the ability to work effectively

with residents, personnel, and support agencies.

Ability to demonstrate patience, tact, courtesy, enthusiasm, and a positive attitude.

Must be able to relate to and work with the ill, disabled, elderly, emotionally upset, and at times

hostile residents within the facility.

Ability to read and write in English.

Must be able to lift and transfer a minimum of 50 pounds.

Be professional, supportive, and kind to internal and external constituents

Remain loyal and confidential to staff, residents, and owner

Keep the corporate office apprised of situations that could negatively impact the facility

Ensure only positive information is mentioned to all contacts of the facility, prospective

residents, staff, sales staff, and inspection teams, etc.