Business Office Manager, $10,000 Sign on Bonus!

MiraVista Behavioral Health Center; Holyoke (MA); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Medical, Dental, and Vision

401(k) match

Employer paid long term disability (LT

Employer paid life and AD&D Insurance

Generous Paid Time Off

Flexible Spending Account

Tuition Reimbursement

Job summary

MiraVista Behavioral Health Center is seeking a Business Office Manager to lead outpatient billing and collections in Holyoke, MA. The role includes supervising billing staff, ensuring cash collection and AR goals, and coordinating with department leaders to ensure regulatory compliance.

You will manage billing with Medicaid processes, monitor payer requirements, and produce management reports to drive performance improvements while upholding HIPAA rules.

Qualifications

• High school diploma or college degree in business administration or related field.
• At least five years of experience in a relevant area, preferably healthcare.
• Experience with SMART EMR and Virtual Gateway; familiarity with CPT/Rev codes and billing for IOP/PHP/Counseling.

Responsibilities

• Oversee outpatient billing and collections and supervise billing staff.
• Achieve cash collection and AR goals set by the Director of Revenue.
• Monitor claims in billing system and provide direction to staff to resolve problems.
• Maintain financial records, receipts, deposits and payments with proper segregation of duties.
• Ensure HIPAA compliance and coordinate with payers on billing requirements.

Skills

Organizational skills

Communication skills

Office management systems

Education

High school diploma or college degree in business administration

Tools

SMART EMR

Virtual Gateway

Billing software

Job description

Full time 40 hours, Monday - Friday onsite in Holyoke, MA

The Business Office Manager is responsible for all outpatient billing and collection activities and supervision of billing and collections personnel. Responsible for achieving cash collection and AR goals set by the Director of Revenue. Works with other department heads to ensure compliance with all financial regulatory and other requirements.

As the Business Office Manager you will:

• Continuously seek improvements in agency processes. Works closely with leadership and all Treatment and Operations staff to develop and train in best practices.
• Assists with Medicaid Pending applications, and works with patients, family and applicable outside agencies to finalize facility coverage through Medicaid.
• Establishes and maintains a system of financial record keeping, to include issuing receipts, preparing and making bank deposits, and recording payments using proper segregation of duties.
• Monitor claims in billing system, providing direction to billing staff to resolve problems.
• Prepare adjusting entries and monitors patient accounts for maximum limits, monitoring for bad debt and incorrect amounts.
• Interacts with all Outpatient/Inpatient office billing teams and payers to define billing requirements. Is able to set standards and expectations about Co-Payments and Deductible collections.
• Manages census activities including daily, weekly, and monthly balancing with the nursing and admissions /intake departments.
• Must be aware of policies, as needed to maintain the regulations of the Department of Mental Health and BSAS in the state of Massachusetts. Experience with Unit and Cost Reimbursement billing in Virtual Gateway.
• Ensures proper coding of transactions in SMART system to support Reimbursement to agency within grant guidelines.
• Coordinates collection, formatting and timely (weekly, monthly, quarterly, and annually) preparation / delivery of management information reports required for effective agency performance measurement, management and continuous improvement.
• Use tactful, appropriate communication in sensitive and emotional situations.
• Interacts with patients, staff, visitors, government agencies/personnel, etc., under all conditions/circumstances.
• Understands and complies with all HIPAA rules and regulations.

The Business Office Manager will have:

• A high school diploma or a college degree in business administration or a related field.
• At least five years of experience in a relevant area, preferably within a healthcare setting, with a focus on substance abuse services. Experience is using SMART EMR is preferred.
• Familiar with Virtual Gateway, all Insurance payor requirements for billing, including CPT codes, Rev codes, buddled services, IOP, PHP, Counseling, billing for Medication Management, including daily dosing.
• Strong organizational and communication skills, proficiency in office management systems, and the ability to work effectively with healthcare professionals and patients.

When you join the growing MiraVista team as the Business Office Manager/Supervisor, you’ll receive:

• Medical, Dental, and Vision
• 401(k) match
• Employer paid long term disability (LTD)
• Employer paid life and AD&D Insurance
• Generous Paid Time Off
• Flexible Spending Account
• Tuition Reimbursement

Pay Range

Compensation will be determined based on the candidate’s relevant experience.

$75,000 - $85,000

MiraVista is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.