Business Office Manager

Healthcare Nursing Center; Happy Valley (OR); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Disability Insurance

Employee Assistance Program

401(k)

Life Insurance

Paid Time Off

Job summary

Healthcare Nursing Center in Happy Valley, Oregon is seeking a Business Office Manager to oversee financial operations and administrative functions within our compassionate healthcare community.

You will supervise accounts payable/receivable, payroll, and regulatory compliance, ensuring accurate reporting and positive resident experience. Strong attention to detail and familiarity with Paycor preferred.

Qualifications

• Experience with financial management in healthcare settings preferred.
• Familiarity with payroll and accounting processes.
• Knowledge of state regulations for assisted living operations preferred.

Responsibilities

• Manage Accounts Payable: process invoices, reconcile statements, ensure timely payments.
• Manage Accounts Receivable: billing, collections, refunds, and oversight of resident accounts.
• Maintain resident personal incidental funds (PIF) and prepare monthly reports.
• Track Medicaid payments and resolve discrepancies with case managers.
• Process documents for corporate accounting under supervision of Executive Director.
• Payroll & HR support: process bi-weekly payroll and ensure wage, tax, and benefits compliance.
• Onboard new hires into the payroll system and train on Paycor.
• Maintain employee records and assist with training compliance and documentation.

Skills

Organizational skills

Communication skills

Time management

Independent work

Regulatory knowledge

Tools

Microsoft Office

Payroll software

Accounting software

Job description

Business Office Manager

We are committed to fostering a supportive, collaborative community where team members bring professionalism, compassion, and integrity to every interaction.

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• Disability Insurance
• Employee Assistance Program
• 401(k)
• Life Insurance
• Paid Time Off

Key Responsibilities

• Financial Management
• Manage Accounts Payable: process invoices, reconcile statements, and ensure timely payments.
• Manage Accounts Receivable: billing, collections, refunds, and oversight of resident accounts.
• Maintain resident personal incidental funds (PIF) and prepare required monthly reports.
• Track Medicaid payments and resolve discrepancies with case managers when needed.
• Processes documents for corporate accounting under direct supervision of Executive Director.
• Payroll & HR Support
• Process, review, and balance bi-weekly payroll; ensure compliance with wage, tax, and benefits requirements.
• Onboard new hires into the payroll system and provide training on Paycor.
• Maintain employee records and assist with training compliance and documentation.

Qualifications & Skills

• Proficiency with Microsoft Office and familiarity with payroll/accounting software.
• Strong organizational skills with high attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities, meet deadlines, and work independently.
• Knowledge of state regulations related to assisted living operations preferred.