Business Office Manager

Healthcare Nursing Center; Happy Valley (OR); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Disability Insurance

Employee Assistance Program

401(k)

Life Insurance

Paid Time Off

Job summary

Healthcare Nursing Center is seeking a Business Office Manager to oversee financial operations for the facility in Oregon. You will manage payroll, accounts payable and receivable, and maintain resident funds while ensuring regulatory compliance.

This role requires strong organizational and communication skills, experience with payroll software (Paycor preferred), and the ability to train staff. A detail-oriented approach and independence are essential.

Qualifications

• Proficiency with Microsoft Office and payroll/accounting software.
• Strong organizational skills with high attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities, meet deadlines, and work independently.
• Knowledge of state regulations related to assisted living operations preferred.

Responsibilities

• Financial Management
• Manage Accounts Payable: process invoices, reconcile statements, and ensure timely payments.
• Manage Accounts Receivable: billing, collections, refunds, and oversight of resident accounts.
• Maintain resident personal incidental funds (PIF) and prepare required monthly reports.
• Track Medicaid payments and resolve discrepancies with case managers when needed.
• Processes documents for corporate accounting under direct supervision of Executive Director.
• Payroll & HR Support
• Process, review, and balance bi-weekly payroll; ensure compliance with wage, tax, and benefits requirements.
• Onboard new hires into the payroll system and provide training on Paycor.
• Maintain employee records and assist with training compliance and documentation.

Skills

Microsoft Office

Payroll software

Organizational skills

Communication skills

Time management

State regulations

Tools

Paycor

Job description

Business Office Manager

We are committed to fostering a supportive, collaborative community where team members bring professionalism, compassion, and integrity to every interaction.

Benefits

• Health Insurance


• Dental Insurance


• Vision Insurance


• Disability Insurance


• Employee Assistance Program


• 401(k)


• Life Insurance


• Paid Time Off

Key Responsibilities

• Financial Management


• Manage Accounts Payable: process invoices, reconcile statements, and ensure timely payments.


• Manage Accounts Receivable: billing, collections, refunds, and oversight of resident accounts.


• Maintain resident personal incidental funds (PIF) and prepare required monthly reports.


• Track Medicaid payments and resolve discrepancies with case managers when needed.


• Processes documents for corporate accounting under direct supervision of Executive Director.


• Payroll & HR Support


• Process, review, and balance bi-weekly payroll; ensure compliance with wage, tax, and benefits requirements.


• Onboard new hires into the payroll system and provide training on Paycor.


• Maintain employee records and assist with training compliance and documentation.

Qualifications & Skills

• Proficiency with Microsoft Office and familiarity with payroll/accounting software.


• Strong organizational skills with high attention to detail and accuracy.


• Excellent communication and interpersonal skills.


• Ability to manage multiple priorities, meet deadlines, and work independently.


• Knowledge of state regulations related to assisted living operations preferred.