Business Office Manager

Provincial Senior Living; Arlington (TX); Hybrid; USD 52,000 - 78,000; Full time

Benefits offered by this job

Competitive wages

Wages before payday

Flexible scheduling

Paid time off

Paid holidays

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) matching

Paid training

Advancement opportunities

Meals provided

Uniforms provided

EAP

Job summary

Provincial Senior Living in Arlington, Texas, is hiring a full-time Business Office Manager to oversee the daily financial operations of our resident-focused community. You will manage cash controls, accounts payable, payroll coordination, journal entries, monthly statements, and reporting, while maintaining accurate resident and vendor records.

Qualifications include a Bachelor's degree in Accounting with 1 year of experience, or an Associate degree with 2–3 years in accounting; we offer

Qualifications

• Bachelor's degree in Accounting with 1 year of accounting experience
• Associates degree in Accounting with 2–3 years related experience

Responsibilities

• Prepares and submits documentation for resident move-ins/outs/transfers and ancillary charges.
• Oversees cash controls including depositing and posting cash receipts and monitoring petty cash.
• Maintains daily cashbooks and prepares monthly bank reconciliations; monitors accounts payable processing.
• Coordinates payroll and employee benefits; handles insurance, real estate taxes and related reporting.
• Prepares journal entries and maintains sub-schedules for Balance Sheet accounts; reviews monthly financial statements.
• Manages HR function and ensures proper orientation of new hires; oversees ATS and Concierge scheduling.
• Maintains resident/vendor/employee files and reports; interfaces with residents on billing/collection issues.
• Handles setup and oversight for Health Center resident accounts and compliance with state/federal guidelines.

Education

Bachelor's in Accounting

Associate degree in Accounting

Job description

Provincial Senior Living, proudly part of the Discovery Senior Living family of operating companies, manages lifestyle-focused senior living communities. Our company, which was built on our “Pillars of Excellence,” employs thousands of vital Team Members and is committed to providing a positive work environment and culture that recognizes their value in providing excellent experiences for our residents.

We offer rewarding career opportunities that include:

• Competitive wages
• Access to wages before payday
• Flexible scheduling options with full-time and part-time hours
• Paid time off and Holidays (full-time)
• Comprehensive benefit package including health, dental, vision, life and disability insurances (full-time)
• 401(K) with employer matching
• Paid training
• Opportunities for advancement
• Meals and uniforms
• Employee Assistance Program

Our community is looking for a Business Office Manager to join our team. This position is full time and is scheduled Monday - Friday.

Responsibilities:

• Prepares and submits necessary documentation for resident move-ins, move-outs, transfers and ancillary charges.
• Oversees cash controls including the depositing and posting of cash receipts and implementing and monitoring controls over petty cash
• Maintains daily cashbooks for operational accounts and prepare monthly bank reconciliation. Monitors and oversees the processing of accounts payable.
• Ensures department manager’s complete appropriate assignment of departmental expenses and supporting documentation is executed and maintained.
• Coordinates the processing of payroll and employee benefits; and the payment of insurance, real estate taxes and related reporting requirements.
• Prepares and enters journal entries and maintains appropriate sub schedules for Balance Sheet accounts.
• Reviews and distributes the monthly financial statements.
• Prepares Management reports as requested.
• Maintains team member, resident, vendor and financial accounting files in accordance with established policies and requirements.
• Interfaces with residents on billing/collection issues.
• Oversees preparation and maintenance of resident files, records and reports.
• Manages community Human Resource function. Responsible for ensuring a positive first impression, following the established new hire orientation program.
• Oversees payroll and Team Member paperwork including new hire and Change forms.
• Manages open positions using the applicant tracking system (ATS) and job postings. Manages scheduling for Concierge team members.
• Creates set-up and oversight for Health Center resident’s/patient’s private accounts and prepares necessary reports to adhere to State, Local and Federal guidelines.
• Other duties as assigned.

Qualifications:

• Bachelor's degree in Accounting with one-year experience as an Accountant, or
• Associates degree in Accounting with two to three years related experience

EOE D/V