Business Office Manager

Valley View Health Care Center, INC; Colorado Springs (CO); On-site; USD 40,000 - 56,000; Full time

Job summary

Valley View Health Care Center, INC is seeking a detail-oriented Business Office Administrator to direct administrative activities in a long-term care setting. The role focuses on billing, collections, Medicaid applications, and resident trust oversight to ensure compliance with state and federal regulations.

The position requires 1–3 years of nursing home business office experience, strong bookkeeping skills, and proficiency with Google and Microsoft Office platforms.

Qualifications

• High school diploma required; Associate degree in Business Administration preferred.
• 1–3 years nursing home business office experience including bookkeeping and bank reconciliations.
• Knowledge of Medicare/Medicaid and insurance processes.

Responsibilities

• Prepare financial and statistical reports and mail monthly statements; maintain billing records.
• Submit claims for all payer types in compliance with policies; oversee AR and reconcile bank statements.
• Oversee Medicaid applications and re-determinations, coordinating with residents and families.
• Direct and coordinate business office functions; maintain archives and communicate with staff.
• Provide oversight of Resident Trust accounts and quarterly resident fund accounting.

Skills

Google

Microsoft Office

Education

High school diploma

Associate degree in Business Administration

Job description

Job Description

Are you a person who believes in providing great care? Do you believe in having a positive impact on other people's lives? Are you a team-player, quick-thinker, and ready to be a part of an organization that supports your growth?

WHAT WE'RE ABOUT

We believe care goes beyond a medical chart. With kindness and integrity as our guide, we strive for excellence in every interaction.

REQUIREMENTS

You care.

POSITION SUMMARY

The primary responsibility of your job position is to direct the overall administrative activities following current federal, state, and local standards, guidelines and regulations that govern long term care and assisted living facilities. You are entrusted to assure that proper administrative procedures are maintained at all times.

Billing and Collections

30% timePrepare financial and statistical reports, as directedPrepare and mail monthly statements timelyMaintain electronic and hard copy billing records for all payer sourcesMaintain Medicaid billing records for 5615's - alphabetically, by yearMonitor and collect Accounts Receivables reporting delinquent accounts to the Nursing Home AdministratorMaintain and reconcile census daily and monthly in softwareRecord payments received to appropriate cash receipt journalsPost payments received to appropriate resident's accountsPrepare and mail monthly statements timelyReconcile bank statements monthlyClose AR software in accordance to Vivage time framePrepare financial and statistical reports, as directedOversight of Business Office document archivesSubmit claims for all payer types accurately and timely in accordance to Vivage policy/protocol, and in compliance with all state and federal regulationsImplement written Vivage Policies and Procedures that govern the accounting functions of the facilityParticipate in daily/weekly/monthly triple check process for Medicare and Managed Care resident claims

Medicaid Applications

25% timeOversight work with techniciansMonitor and track Medicaid Pending applications and re-determinations, assisting residents and families

Collaborative

25% timeDirect and coordinate the functions and activities of the business officeInvolved with residents, personnel, visitors, government agencies/personnel, etc., under all conditions and circumstancesCommunicates effective with facility staff and department supervisorsWorks well with families, residents, peers and staffOversight of business office document archivePerform all other duties as assigned

Resident Trust Oversight

20% timeProvide oversight of Resident Trust account per regulations and company policyProvide each resident with a quarterly accounting of funds managed by the facilityComply with all State and Federal regulations

SKILLS AND KNOWLEDGE

Skills: Google and Microsoft operating platforms

Knowledge

Laws, regulations, and guidelines pertaining to hospital and nursing facility administrative procedures; Medicare, Medicaid and insurance processes

EDUCATION AND EXPERIENCE

Education: Must possess, as a minimum, a high school diploma (Associates Degree in Business Administration preferred)

Experience

At least 1-3 years' experience of nursing home business office functions; bookkeeping, basic accounting functions and bank reconciliations (industry experience preferred)

PHYSICAL REQUIREMENTS

Works in facility and is required to stand, walk, sit, use hands and fingers, handle or feel objects, tools or controls, reach with hands and arms, climb stairs, balance, stoop, kneel, crouch, talk and hearMust be able to push, pull, move, and /or lift a minimum of 25# to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum distance of 50 feet

OTHER

All information will be kept confidential according to EEO guidelinesTravel required in personal or company vehicleMust maintain a valid, unrestricted Colorado driver's license