Business Office Manager

VIVAGE; Colorado; On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Travel in state

Job summary

Vivage is seeking a meticulous Business Office Administrator to direct administrative activities in long-term care facilities in Colorado. You will ensure compliance with federal, state, and local standards while maintaining efficient billing, Medicaid processing, and resident trust oversight.

The role emphasizes teamwork, communication with staff and residents, and adherence to company policies. Travel within the state is required; a valid Colorado driver license is necessary.

Qualifications

• Experience using Google and Microsoft operating platforms.
• Knowledge of hospital and nursing facility administrative procedures.
• Familiarity with Medicare, Medicaid and insurance processes.

Responsibilities

• Direct the business office functions and ensure compliance with policies.
• Oversee Medicaid applications and pending re-determinations with residents.
• Collaborate with staff, residents and families; manage document archives.
• Provide oversight of Resident Trust accounts and quarterly fund reporting.

Skills

Google and Microsoft platforms

Education

High school diploma (Associates degree preferred)

Job description

Are you a person who believes in providing great care? Do you believe in having a positive impact on other people's lives? Are you a team-player, quick-thinker, and ready to be a part of an organization that supports your growth?

What We're About

We believe care goes beyond a medical chart. With kindness and integrity as our guide, we strive for excellence in every interaction.

Requirements

You care.

Position Summary

The primary responsibility of your job position is to direct the overall administrative activities following current federal, state, and local standards, guidelines and regulations that govern long term care and assisted living facilities. You are entrusted to assure that proper administrative procedures are maintained at all times.

Key Responsibilities

Billing and Collections: 30% time

• Prepare financial and statistical reports, as directed
• Prepare and mail monthly statements timely
• Maintain electronic and hard copy billing records for all payer sources
• Maintain Medicaid billing records for 5615's - alphabetically, by year
• Monitor and collect Accounts Receivables reporting delinquent accounts to the Nursing Home Administrator
• Maintain and reconcile census daily and monthly in software
• Record payments received to appropriate cash receipt journals
• Post payments received to appropriate resident's accounts
• Prepare and mail monthly statements timely
• Reconcile bank statements monthly
• Close AR software in accordance to Vivage time frame
• Prepare financial and statistical reports, as directed
• Oversight of Business Office document archives
• Submit claims for all payer types accurately and timely in accordance to Vivage policy/protocol, and in compliance with all state and federal regulations
• Implement written Vivage Policies and Procedures that govern the accounting functions of the facility
• Participate in daily/weekly/monthly triple check process for Medicare and Managed Care resident claims

Medicaid Applications: 25% time

• Oversight work with technicians
• Monitor and track Medicaid Pending applications and re-determinations, assisting residents and families

Collaborative: 25% time

• Direct and coordinate the functions and activities of the business office
• Involved with residents, personnel, visitors, government agencies/personnel, etc., under all conditions and circumstances
• Communicates effectively with facility staff and department supervisors
• Works well with families, residents, peers and staff
• Oversight of business office document archive
• Perform all other duties as assigned

Resident Trust Oversight: 20% time

• Provide oversight of Resident Trust account per regulations and company policy
• Provide each resident with a quarterly accounting of funds managed by the facility
• Comply with all State and Federal regulations

Skills And Knowledge

Skills: Google and Microsoft operating platforms

Knowledge: Laws, regulations, and guidelines pertaining to hospital and nursing facility administrative procedures; Medicare, Medicaid and insurance processes

Education And Experience

Education: Must possess, as a minimum, a high school diploma (Associates Degree in Business Administration preferred)

Experience: At least 1-3 years' experience of nursing home business office functions; bookkeeping, basic accounting functions and bank reconciliations (industry experience preferred)

Physical Requirements

• Works in facility and is required to stand, walk, sit, use hands and fingers, handle or feel objects, tools or controls, reach with hands and arms, climb stairs, balance, stoop, kneel, crouch, talk and hear
• Must be able to push, pull, move, and /or lift a minimum of 25# to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum distance of 50 feet

Other

• All information will be kept confidential according to EEO guidelines
• Travel required in personal or company vehicle
• Must maintain a valid, unrestricted Colorado driver's license

Salary: $25 - $28 per hour