Business Office Manager

Reedwood; Portland (OR); On-site; USD 42,000 - 55,000; Full time

Job summary

Reedwood in Portland, OR seeks an experienced Business Office Supervisor to support facility operations and manage billing processes. You will obtain managed care and Medicaid authorizations, oversee resident trust funds, and supervise the business office team.

The role requires a high school diploma and knowledge of skilled nursing billing; prior long-term care experience is preferred. Proficiency in Microsoft Office and PCC software is expected.

Qualifications

• High school diploma or equivalent required.
• Strong understanding of skilled nursing billing and payment.
• Experience in long term care facility preferred (1 year).
• Ability to read and comprehend policy and procedure manuals.

Responsibilities

• Obtain managed care and Medicaid authorizations including bedholds.
• Manage resident trust funds; print and distribute monthly statements.
• Supervise business office staff; take disciplinary actions as needed.
• Maintain census and report status changes.
• Attend stand-up meetings as requested by Administrator.
• Assist with Medicaid applications.
• Prepare TARS as needed.
• Track Medicaid redeterminations.
• Participate in billing and payments, including preparing bank deposits.
• Undertake collection activity for bad debts.
• Schedule and assign staff to complete operational requirements; follow up on work results.

Skills

Billing & payments knowledge

Microsoft Office proficiency

Policy & procedure interpretation

Education

High school diploma or equivalent

Tools

PCC software

Job description

General Purpose

Supports facility operations by maintaining business office systems and supervision staff.

Essential Duties

• Obtain managed care and Medicaid authorizations including bedholds.
• Assist with managing resident trust fund, including printing and distributing monthly statements.
• Supervise business office staff, including taking appropriate disciplinary measures.
• Maintain census and report status changes.
• May attend stand-up meetings at the request of the Administrator.
• Assist with Medicaid applications.
• Prepare TARS as needed.
• Track Medicaid redeterminations.
• Participate in billing and payment processes including preparing bank deposits.
• Undertake collection activity for bad debts.
• Completes operational requirements by scheduling and assigning employees; following up on work results.

Supervisory Requirements

Assist with the overall supervision and management of the business office staff.

Qualification

Education and/or Experience

High school diploma or equivalent.

Strong understanding of skilled nursing billing and payment as well as proficient in Microsoft products computer skills.

Preferable one-year experience in a long term care facility.

Language Skills

Ability to read technical procedures.

Ability to read and comprehend policy and procedure manuals.

Ability to effectively present information and respond to questions from managers and employees.

Mathematical Skills

Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.

Reasoning Ability

Ability to solve practical problems.

Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Certificates, Licenses, Registrations

Knowledge and experience with PCC preferred.

Physical Demands

The essential functions of this position require the following physical abilities: Prolong use of computer. Standing and /or walking very frequently. Sitting occasionally. Reaching with hands and arms frequently, pushing/pulling very frequently. Talking and /or hearing very frequently. Tasting and /or smelling very frequently. Lifting up to 50 pounds frequently. Climbing, balancing, stooping, kneeling, crouching or crawling occasionally. Close, distance, color, peripheral, and depth perception in vision: ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually low to moderate.

Additional Information

Note: Nothing in this job specification restricts management's right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.