Business Office Manager

Valley View Health Care Center; Cañon City (CO); On-site; USD 50,000 - 68,000; Full time

Job summary

Valley View Health Care Center in Colorado is seeking an experienced administrative professional to direct the organization's administrative activities in line with federal, state, and local standards for long-term care facilities. The role emphasizes accurate billing, Medicaid/Medicare claims, and resident trust oversight, with collaboration across facility staff to ensure compliant financial operations.

The position requires 1–3 years of nursing home business office experience, basic

Qualifications

• Must possess a high school diploma (Associates Degree in Business Administration preferred).
• 1–3 years' experience in nursing home business office functions; bookkeeping and basic accounting.
• Familiarity with Medicaid/Medicare billing and resident trust processes.

Responsibilities

• Billing and collections: prepare statements, reconcile accounts, and post payments.
• Submit and track claims for all payer types in a timely, compliant manner.
• Oversee Medicaid applications and re-determinations with technicians.
• Direct and coordinate the business office functions and archives.
• Provide resident trust oversight and quarterly accounting of funds.

Skills

Google

Microsoft Office

Education

High School Diploma

Associate Degree in Business Administration (preferred)

Job description

Are you a person who believes in providing great care? Do you believe in having a positive impact on other people's lives? Are you a team-player, quick-thinker, and ready to be a part of an organization that supports your growth?

What We're About

We believe care goes beyond a medical chart. With kindness and integrity as our guide, we strive for excellence in every interaction.

Requirements

You care.

Position Summary

The primary responsibility of your job position is to direct the overall administrative activities following current federal, state, and local standards, guidelines and regulations that govern long term care and assisted living facilities. You are entrusted to assure that proper administrative procedures are maintained at all times.

Key Responsibilities

Billing and Collections: 30% time

• Prepare financial and statistical reports, as directed
• Prepare and mail monthly statements timely
• Maintain electronic and hard copy billing records for all payer sources
• Maintain Medicaid billing records for 5615's - alphabetically, by year
• Monitor and collect Accounts Receivables reporting delinquent accounts to the Nursing Home Administrator
• Maintain and reconcile census daily and monthly in software
• Record payments received to appropriate cash receipt journals
• Post payments received to appropriate resident's accounts
• Prepare and mail monthly statements timely
• Reconcile bank statements monthly
• Close AR software in accordance to Vivage time frame
• Prepare financial and statistical reports, as directed
• Oversight of Business Office document archives
• Submit claims for all payer types accurately and timely in accordance to Vivage policy/protocol, and in compliance with all state and federal regulations
• Implement written Vivage Policies and Procedures that govern the accounting functions of the facility
• Participate in daily/weekly/monthly triple check process for Medicare and Managed Care resident claims

Medicaid Applications: 25% time

• Oversight work with technicians
• Monitor and track Medicaid Pending applications and re-determinations, assisting residents and families

Collaborative: 25% time

• Direct and coordinate the functions and activities of the business office
• Involved with residents, personnel, visitors, government agencies/personnel, etc., under all conditions and circumstances
• Communicates effectively with facility staff and department supervisors
• Works well with families, residents, peers and staff
• Oversight of business office document archive
• Perform all other duties as assigned

Resident Trust Oversight: 20% time

• Provide oversight of Resident Trust account per regulations and company policy
• Provide each resident with a quarterly accounting of funds managed by the facility
• Comply with all State and Federal regulations

Skills And Knowledge

Skills: Google and Microsoft operating platforms
Knowledge: Laws, regulations, and guidelines pertaining to hospital and nursing facility administrative procedures; Medicare, Medicaid and insurance processes

Education And Experience

Education: Must possess, as a minimum, a high school diploma (Associates Degree in Business Administration preferred)
Experience: At least 1-3 years' experience of nursing home business office functions; bookkeeping, basic accounting functions and bank reconciliations (industry experience preferred)

Physical Requirements

• Works in facility and is required to stand, walk, sit, use hands and fingers, handle or feel objects, tools or controls, reach with hands and arms, climb stairs, balance, stoop, kneel, crouch, talk and hear
• Must be able to push, pull, move, and /or lift a minimum of 25# to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum distance of 50 feet

Other

• All information will be kept confidential according to EEO guidelines
• Travel required in personal or company vehicle
• Must maintain a valid, unrestricted Colorado driver's license