Business Office Manager

Stafholt Health and Rehab of Cascadia; Blaine (WA); On-site; USD 39,000 - 47,000; Full time

Benefits offered by this job

401(k) retirement plan

Medical, Dental & Vision plans

Paid Time Off and holiday pay

Short and Long-term Disability

Life Insurance

Growth and education opportunities

Job summary

Stafholt Health & Rehabilitation in Blaine, WA is seeking an experienced Business Office Manager to oversee resident billing, accounts receivable, and the revenue cycle in a hands-on, in-person role Monday through Friday.

You will maintain financial files, prepare bills for state agencies and payors, supervise office staff, and ensure compliance with regulatory requirements while upholding resident trust funds and daily census activity.

Qualifications

• Knowledge of long-term care billing and collection practices.
• Excellent communication with residents, families and staff; across the organization.
• Strong organization and prioritization to meet deadlines.
• Proficient with computers and the Microsoft Office suite.
• Flexible with work hours.
• Detail-oriented and accurate.
• Ability to lead and motivate the workforce.
• Demonstrates integrity.

Responsibilities

• Oversee accounts receivable, billing and revenue cycle management.
• Prepare accurate billing for state agencies, Medicare, VA, private payors, and other payors; manage collections.
• Manage cash receipts, account research and adjustments.
• Maintain licenses and insurance proof.
• Document and update cash receipt and census-related data.
• Perform month-end close and reporting.

Skills

Long-term care billing

Communication skills

Organization & prioritization

Microsoft Office

Flexibility

Attention to detail

Leadership

Integrity

Education

BA in Accounting or Business

High school diploma or equivalent

Tools

Microsoft Office

Job description

Description

Stafholt Health & Rehabilitation, located in Blaine, WA, is a leader in rehabilitation and skilled nursing care, transforming lives through personalized care that enhances well-being and quality of life. With our patient-centered approach and 24-hour skilled nursing care, we create custom treatment plans tailored to the unique needs and goals of every patient and resident. At Stafholt, we strive to be a Force for Good—not just for our patients, but for our employees and the healthcare industry as a whole.

We are looking for a dedicated and experienced BOM to join our dynamic team!

Position Summary

The Business Office Manager provides oversight of, and assistance in daily operations of the facility including accounts receivable management, patient billing, accounts payable, central supply and the Resident Trust Fund. Position is in-person, Monday-Friday.

Essential Functions

• Establishes and maintains financial files for all residents related to admission, billing, and collection of accounts receivable in accordance with regulatory requirements.
• Prepares accurate and timely billing for routine and ancillary services to state agencies, Medicare, Veterans Affairs, private payors and other billing agents. Actively manages collection process for facility.
• Manages the full revenue cycle, including collections, account adjustments, and cash receipt documentation.
• Maintains current copy of facility license(s) and proof of insurance coverage.
• Completes all necessary documentation and updates applicable system data related to cash receipts, account research and adjustments, transfer of depository cash, and daily census activity.
• Reviews payment policies and procedures with new admissions and their responsible parties.
• Documents business office processes on an on-going basis.
• Administers and reconciles resident trust accounts and petty cash at least monthly.
• Performs month-end close procedures and prepares and submits all required reports.
• When assigned by CEO, provides supervision and assistance to the Human Resources/Payroll designee and other business office staff.
• Provides support to other Business Office Managers, by working as a valuable partner.

Other Functions

• Conducts job responsibilities in accordance with the standards set out in the Company’s Code of Business Conduct, its policies and procedures, applicable federal and state laws, and applicable professional standards.
• Performs other tasks as assigned.

Knowledge/Skills/Abilities

• Knowledge of long term care billing and collection practices and techniques.
• Ability to communicate effectively with residents and their family members, and at all levels of the organization.
• Ability to organize and prioritize to meet deadlines.
• Skilled in the use of computers and the Microsoft Office suite.
• Ability to be flexible in work hours.
• Ability to be accurate, concise and detail oriented.
• Skilled in directing and motivating the workforce.
• Unquestionable integrity.

Benefits:

• Competitive Pay $28-34 per hour, DOE
• 401(k) retirement plan
• Medical, Dental & Vision plans to keep you and your family healthy
• Paid Time Off and holiday pay to recharge to prioritize mental and physical health
• Short and Long-term Disability
• Life Insurance
• A culture of growth and development with opportunities for continuing education

Requirements

Education

High school diploma or equivalent required.

BA degree in Accounting or Business is preferred.

Licenses/Certification

Valid driver’s license required

Experience

Six months experience in a long-term care environment preferred.

Three years of experience in accounts receivable, collections or similar area of responsibility.

Three years office or administration experience preferred.

All employees of Cascadia Healthcare are required to submit and be cleared to work in accordance with WA State background check requirements prior to contact with patients/residents.

At Stafholt, we are dedicated to providing compassionate, high-quality care to our residents while fostering an inclusive and supportive workplace. We value the unique perspectives, experiences, and contributions of our team members, knowing that diversity strengthens our ability to meet the needs of the individuals and families we serve. We encourage applicants of all backgrounds, identities, and abilities to join us in creating a welcoming, respectful, and collaborative environment. If you need a reasonable accommodation during the application or interview process, please let us know—we are committed to ensuring an equitable experience for all.