Business Office Manager

Blaine of Cascadia LLC; Blaine (WA); On-site; USD 39,000 - 47,000; Full time

Benefits offered by this job

401(k) retirement plan

Medical, Dental & Vision

Paid Time Off

Disability & Life Insurance

Job summary

Stafholt Health & Rehabilitation in Blaine, WA is seeking a Business Office Manager to oversee accounts receivable, patient billing, and central supply. This in-person role runs Monday–Friday and anchors the facility's revenue cycle and Resident Trust Fund administration.

You will maintain licensing and insurance proofs, supervise staff as needed, and document processes while collaborating with leadership to ensure accurate, timely financial reporting.

Qualifications

• Six months experience in a long-term care environment preferred.
• Three years of experience in accounts receivable, collections or similar area of responsibility.
• Three years office or administration experience preferred.
• BA degree in Accounting or Business is preferred.

Responsibilities

• Oversees accounts receivable management and patient billing.
• Manages the full revenue cycle and cash receipt documentation.
• Maintains facility license copies and proof of insurance.
• Documents business office processes and updates system data.
• Supervises staff as needed and supports HR/payroll designee.

Skills

Billing & Collections

Financial Records

Accounts Receivable

Communication Skills

Microsoft Office

Detail Oriented

Education

BA in Accounting or Business

High School Diploma

Tools

Microsoft Excel

Accounting Software

Job description

Description

Stafholt Health & Rehabilitation, located in Blaine, WA, is a leader in rehabilitation and skilled nursing care, transforming lives through personalized care that enhances well-being and quality of life. With our patient-centered approach and 24-hour skilled nursing care, we create custom treatment plans tailored to the unique needs and goals of every patient and resident. At Stafholt, we strive to be a Force for Good—not just for our patients, but for our employees and the healthcare industry as a whole.

We are looking for a dedicated and experienced BOM to join our dynamic team!

Position Summary

The Business Office Manager provides oversight of, and assistance in daily operations of the facility including accounts receivable management, patient billing, accounts payable, central supply and the Resident Trust Fund. Position is in-person, Monday-Friday.

Essential Functions

• Establishes and maintains financial files for all residents related to admission, billing, and collection of accounts receivable in accordance with regulatory requirements.
• Prepares accurate and timely billing for routine and ancillary services to state agencies, Medicare, Veterans Affairs, private payors and other billing agents. Actively manages collection process for facility.
• Manages the full revenue cycle, including collections, account adjustments, and cash receipt documentation.
• Maintains current copy of facility license(s) and proof of insurance coverage.
• Completes all necessary documentation and updates applicable system data related to cash receipts, account research and adjustments, transfer of depository cash, and daily census activity.
• Reviews payment policies and procedures with new admissions and their responsible parties.
• Documents business office processes on an on-going basis.
• Administers and reconciles resident trust accounts and petty cash at least monthly.
• Performs month-end close procedures and prepares and submits all required reports.
• When assigned by CEO, provides supervision and assistance to the Human Resources/Payroll designee and other business office staff.
• Provides support to other Business Office Managers, by working as a valuable partner.

Other Functions

• Conducts job responsibilities in accordance with the standards set out in the Company’s Code of Business Conduct, its policies and procedures, applicable federal and state laws, and applicable professional standards.
• Performs other tasks as assigned.

Knowledge/Skills/Abilities

• Knowledge of long term care billing and collection practices and techniques.
• Ability to communicate effectively with residents and their family members, and at all levels of the organization.
• Ability to organize and prioritize to meet deadlines.
• Skilled in the use of computers and the Microsoft Office suite.
• Ability to be flexible in work hours.
• Ability to be accurate, concise and detail oriented.
• Skilled in directing and motivating the workforce.
• Unquestionable integrity.

Benefits:

• Competitive Pay $28-34 per hour, DOE
• 401(k) retirement plan
• Medical, Dental & Vision plans to keep you and your family healthy
• Paid Time Off and holiday pay to recharge to prioritize mental and physical health
• Short and Long-term Disability
• Life Insurance
• A culture of growth and development with opportunities for continuing education

Requirements

Education

High school diploma or equivalent required.

BA degree in Accounting or Business is preferred.

Licenses/Certification

Valid driver’s license required

Experience

Six months experience in a long-term care environment preferred.

Three years of experience in accounts receivable, collections or similar area of responsibility.

Three years office or administration experience preferred.

All employees of Cascadia Healthcare are required to submit and be cleared to work in accordance with WA State background check requirements prior to contact with patients/residents.

At Stafholt, we are dedicated to providing compassionate, high-quality care to our residents while fostering an inclusive and supportive workplace. We value the unique perspectives, experiences, and contributions of our team members, knowing that diversity strengthens our ability to meet the needs of the individuals and families we serve. We encourage applicants of all backgrounds, identities, and abilities to join us in creating a welcoming, respectful, and collaborative environment. If you need a reasonable accommodation during the application or interview process, please let us know—we are committed to ensuring an equitable experience for all.