Business Office HR Coordinator (Harlem YMCA)

YMCA of Greater New York; New York (NY); Presencial; USD 28.000 - 40.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Retirement benefits

Medical benefits

Paid time off

Free YMCA membership

Descripción de la vacante

The Harlem YMCA, part of the YMCA of Greater New York, is seeking a Business Office HR Coordinator to provide daily HR and payroll support and assist with financial operations at the branch.

Responsibilities include processing employment documents, data entry, benefits overview, leave requests, and assisting with accounts payable and deposits. A Bachelor’s degree or equivalent and 1–2 years of relevant experience are required, with strong computer and communication skills.

Formación

• Bachelor's degree or equivalent work experience required.
• 1–2 years of experience in bookkeeping and/or administrative assistance; knowledge of HRIS is a plus.
• Strong computer skills; detail-oriented; ability to manage multiple projects; ability to handle a high volume of work.
• Excellent customer service and communication skills.

Responsabilidades

• Process employment and volunteer documents in a timely manner.
• Enter employee and volunteer screenings into CONNECT and assist with orientations/reviews.
• Provide information on benefits, health insurance, retirement, and direct deposit.
• Assist with leave requests (FMLA, disability, family leave, etc.).
• Assist with accounts payable vouchers, invoices, and AP/PO tracking reports.
• Prepare daily branch deposits and assist with petty cash and reimbursements.
• Back up Administrative Assistants and help with office equipment and supplies.

Conocimientos

Attention to detail

Customer service

Communication skills

Multitasking

High-volume work

HRIS knowledge

Bookkeeping

Administrative assistance

Educación

Bachelor's degree or equivalent work experience

Herramientas

HRIS software

Descripción del empleo

Full-Time / Regular
$24.50 Hourly

The YMCA of Greater New York is here for all New Yorkers — to empower youth, improve health, and strengthen community. Founded in 1852, today the Y serves a diverse population of more than half a million New Yorkers who learn, grow, and thrive through programs and services at our 24 branches. Community is the cornerstone of the Y. Together, we connect active, engaged New Yorkers to build stronger communities.

To help fulfill our mission, we cultivate a culture of learning, leading, and collaboration to enhance community impact. Through our talented staff and "LEAP" career framework (Leadership, Empowerment, Accountability, Personal Growth), we are committed to a people-first approach that fosters trust, inclusion, growth, and development for all.

The Harlem YMCA is seeking a Business Office HR Coordinator. Under the supervision of the Business Manager, the Business Office HR Coordinator will provide daily Human Resources and Payroll support, as well as support in some areas of Financial Business, to the branch.

Key Responsibilities:

Human Resources Responsibilities

• Responsible for the processing of employment and volunteer documents in a timely manner, including, but not limited to:
• Entry of employee and volunteer screenings into the applicable system.
• Assist with Youth & Family screening and agency processing.
• Assist with conducting new hire orientations/paperwork reviews with new or rehired staff (i.e., Benefit PowerPoint, paperwork, etc.).
• Generate and maintain the supply of New Hire Packets, Status Change forms, etc.
• Data entry into CONNECT: HR is completed timely and accurately.
• Assist with the maintenance and accurate filing of all employee and volunteer files.

• Assist with leave requests, including FMLA, disability, paid family leave, personal leave, etc.
• Help coordinate medical plan changes, providing staff with benefit summaries and information.
• Provide an overview of health insurance, retirement, direct deposit, etc.
• Provide vacation hours, sick hours, and personal benefits upon request.
• Assist with employment verification requests.
• Timely response to unemployment claims in the absence of the supervisor.
• Timely entry of Workers' Comp claims in the absence of the supervisor.

• Will assist with tracking training completions for all branch staff to ensure compliance, including, but not limited to, Praesidium Academy Child Abuse Prevention, Preventing Sexual Harassment, Cyber Security Awareness, Active Assailant, Time-Clock Use, etc.

Financial Responsibilities

• Assist in preparing the branch's daily deposits, bank and credit card reconciliation, and reporting. Resolve and track chargebacks.
• Assist in processing accounts payable vouchers and invoices, reconciling with the Accounts Payable system, and updating AP & PO tracking reports. Run open PO and Income-On-Hold (IOH) reports to notify branch staff.
• Assist in handling petty cash flow, auditing receipts, and preparing Accounts Payable reimbursement vouchers.
• Assist in collecting purchasing card documents and submitting them to the Association Office (AO).
• Assist in the distribution of financial reports to all branch department heads.
• Maintain and update the branch's business office records, including vendor files and business office archives, in accordance with the File Retention guidelines.
• Assist in government contract record-keeping and reporting to the agency in a timely manner.

Other Responsibilities

• Act as a backup for the branch's Administrative Assistants (i.e., assisting department heads, distributing mail, etc.).
• Assist the branch with maintaining all office equipment and computers, and ordering and managing equipment supplies. Help to create and submit HelpDesk tickets.
• Order and manage the inventory of the branch's office supplies.

Desired Skills & Experience:

• Bachelor's Degree or equivalent work experience required.
• One (1) to two (2) years of experience in bookkeeping and/or administrative assistance. Knowledge of Human Resources preferred.
• Strong computer skills. Knowledge of HRIS is a plus.
• Detail-oriented and can manage multiple projects simultaneously.
• Must be able to handle a high volume of work.
• Excellent customer service and communication skills.

Benefits:

The YMCA of Greater New York offers a variety of benefits to its staff members, including retirement benefits , medical, paid time off, free YMCA membership, and more! Benefit eligibility is determined by an individual’s employment status (i.e., full-time or part-time), tenure, and/or the number of hours scheduled to work. Click here for more information.

EQUAL OPPORTUNITY EMPLOYER DRUGFREE WORKPLACE

Auxiliary aids and services are available upon request to individuals with disabilities