Business Office Coordinator

The Bristol; Tampa (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

The Bristol in Tampa seeks a Business Office Coordinator to manage admissions financial obligations, private pay arrangements, and Medicaid-related processes. The role requires coordinating with residents, families, and Medicaid caseworkers, and maintaining accurate financial records and deposits.

Responsibilities include daily banking, trust accounting, and cross‑department collaboration to keep patient status current. Minimum two years of admin experience and MS Office proficiency are required.

Qualifications

• Must have a high school diploma or GED; Bachelor of Science degree in accounting preferred.
• At least 2 years of related administrative and clerical experience.
• Proficient in MS Excel, Word and PowerPoint.

Responsibilities

• Meet with all new admissions (resident or family) to explain financial obligations.
• Ensure private pay arrangements are initiated and communicate with responsible party.
• For Medicaid pending residents, obtain information needed to file a complete Medicaid application promptly.

Skills

MS Excel

Word

PowerPoint

Education

High school diploma or GED

Bachelor's degree in accounting (preferred)

Job description

BUSINESS OFFICE COORDINATOR

Duties and Responsibilities

• Meeting with all new admissions (resident or family) to explain financial obligations
• Ensure that private pay arrangements are initiated. This includes maintaining dialog with responsible party prior to residents converting from any other payer source.
• For Medicaid pending residents, obtain information needed to file a complete Medicaid application in a timely manner
• Follow up on any communication from Medicaid office in a timely manner
• Communicate with Medicaid caseworker on a regular basis to assure all documentation is submitted for approval
• Maintain regular communication with the Global Billing office including copying all documentation to the Global office upon receipt and reporting all conversations with caseworkers and responsible party
• Address income payment with residents/responsible party; obtain direct deposit and when rep payee is needed file rep payee with Social Security office
• Prepare daily bank deposits for operating and trust accounts
• Maintain, secure, and update residents’ financial files
• Ensure that resident distributions of quarterly Personnel Needs Allowances (PNA) statements are properly made
• Develop and maintain a good working rapport with other departments within the Facility, to assure that patient status is up to date
• Maintains the Resident Trust Balances and daily Reconciliation in RFMS
• Perform other related duties as assigned by the Administrator

Education

Must possess a high school diploma or GED. Prefer Bachelor of Science degree in accounting.

Experience

At a minimum two (2) years related administrative and clerical experience.

Specific Requirements

• Must have at least 1 year of skilled nursing home experiance.
• Must be computer literate (MS Excel, Word, PowerPoint skills).
• Must be able understand the English language.
• Must possess the ability to make independent decisions when circumstances warrant such action.
• Must possess the ability to deal tactfully with personnel, residents, visitors and the general public.
• Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing practices.
• Be able to follow written and oral instructions.
• Be knowledgeable in computers, data retrieval, input and output functions, etc.

Physical and Sensory Requirements

• Must be able to move intermittently throughout the workday.
• Must possess sight and hearing senses or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met

Background Screening Clearinghouse Link

Info.flclearinghouse.com

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