Finance Coordinator

Aston Group; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Aston Group is seeking a Finance Coordinator to join our business office team in New York. This role focuses on Medicaid billing and collections, and also handles various clerical and billing tasks to ensure proper payments to residents of our nursing home.

The position involves coordinating day-to-day business office operations, conducting Medicaid interviews, and supporting budget integrity while communicating with Medicaid representatives and families.

Qualifications

• Bachelor’s degree in business administration, healthcare administration, or related subject.
• Prior experience within the skilled nursing, long-term care industry.
• Must have strong organizational skills.
• Able to communicate effectively with Medicaid Representatives.

Responsibilities

• Manage day-to-day operations of the Business Office.
• Conduct financial interviews for Medicaid application process.
• Attend weekly department meetings to identify potential Medicaid recipients.
• Discuss residents' financial options with Private Pay and NAMI residents.
• Educate residents and families about income payments/NAMI.
• Assist with monthly billing of Private and NAMI.
• Assist with collections of Private and NAMI.
• Handle Medicaid applications and related documents (MEDS).
• Perform yearly Medicaid re-certifications.
• Follow up with local HRA and resolve rejected applications.
• Represent resident financial interests in Fair Hearings as needed.
• Identify budget discrepancies and correct when necessary.
• Assist enrollments/disenrollments for HMO/MLTC.

Skills

Organizational skills

Account reconciliations

Medicaid communications

Education

Bachelor’s degree in business administration

Bachelor’s degree in healthcare administration

Job description

OVERVIEW

The Finance Coordinator will work with other members of the business office to accomplish tasks related to Medicaid billing and collections. This position will also handle various clerical and billing functions, and ensures financial eligibility or various government programs and to ensure proper payments to Nursing Home

RESPONSIBILITIES

• Manages the day to day operations of the Business Office
• Financial Interview for Medicaid application process
• Attend weekly department meetings to identify potential Medicaid application recipients
• Discuss with Private Pay residents' financial options in a timely manner
• Educate residents and families about income payments/ NAMI in a timely manner
• Assist with monthly billing of Private and NAMI
• Assist with collections of Private and NAMI
• Having resident/ family/ POA sign authorization and order documents related to the Medicaid application
• Filing Medicaid application/ conversion through MEDS system
• Yearly Medicaid re-certifications
• Follow up and correspond with local HRA
• Handle all rejected, deferred applications in a timely manner
• File Fair Hearing and attend if necessary
• Identify budget discrepancies and correct when necessary
• Assist with enrollments/ disenrollments HMO/MLTC
• Collect private/ NAMI payments as necessary
• Apply for Representative Payee as necessary
• Submit Social Security Annual Report
• Guardianship petitions when necessary
• Assist with processing Direct Deposit forms for residents income ( Social Security and Pensions)
• Attend monthly A/R meetings
• Attend weekly UR meetings
• Handles all resident banking including check cashing, distribution of funds to residents, timely notification to Corporate of disbursements
• Assist with all aspect of Medicaid (Applications, renewals)
• Meet with resident and or responsible representative for Medicaid eligibility
• Identify residents in need of financial supervision (Guardianships)
• Identify NAMI discrepancies and correct
• Assist in the Quality Assurance and Performance Improvement (QAPI) process.
• Other duties as needed to ensure department operates at maximum efficiency

QUALIFICATIONS

EDUCATION / EXPERIENCE

• Bachelor’s degree in business administration, healthcare administration, or related subject
• Prior experience within the skilled nursing, long-term care industry
• Must have strong organizational skills
• Must be able to do account reconciliations
• Able to communicate effectively with Medicaid Representatives

SUPERVISORY RESPONSIBILITIES

This position has no direct supervisory responsibilities.

WORK ENVIRONMENT

• This job operates in a health care setting. This role requires regular walking to various locations around the care center.
• Incumbent may be exposed to virus, disease and infection from patients and specimens in working environment.
• Incumbent may be required to work extended periods of time at a video display terminal.
• Incumbent may experience traumatic situations, including psychiatric, and deceased patients.

PHYSICAL REQUIREMENTS

• While performing the duties of this job, the employee is required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear.
• The employee must occasionally lift or move office products and supplies, up to 20 pounds

TRAVEL

• No travel requirements