Business Office Coordinator

The Addison of Oakleaf; Jacksonville (FL); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life/disability insurance

401k with company match

PTO from day one

Paid training

Employee Assistance Program

Dependent Care and FSA

Paid referral programs

Job summary

The Addison of Oakleaf in Jacksonville, FL seeks a Business Office Coordinator to support the community’s business office, payroll tasks, billing inquiries, and benefits orientation. This role also assists with recruiting support and orientation for staff and residents’ families.

You will ensure policy compliance, handle admissions paperwork, and collaborate with team members to deliver quality resident services in a compliant environment.

Qualifications

• High School Diploma required, Associate preferred in Accounting or Finance.
• 1–2 years of experience working in an office setting.

Responsibilities

• Assists with implementation and ensures employees follow policies and procedures, including benefit enrollment and orientation.
• Ensures compliance with HIPAA, state regulations, OSHA, and infection control protocols.
• Ensures accurate completion of admissions forms, contracts, etc.
• Tracks state training, certifications, and licensure requirements and maintains licensing records; familiar with Medicaid terms if applicable.
• Offers support by handling staff, resident and family complaints, executing policy and procedures, and assisting with lease signings.

Skills

Office experience

Accounting basics

HR policies

Education

High School Diploma

Associate degree in Accounting/Finance

Job description

The Addison of Oakleaf
417 Oakleaf Plantation Pkwy
Jacksonville, FL 32222, USA

Description

Find your joy here, at The Addison of Oakleaf, a Sonida Senior Living community! We offer a comprehensive benefit package to include competitive wage/salary, health and dental insurance, 401k with company match & much more!

The Addison of Oakleaf, a premier retirement community in Jacksonville, FL, provides quality care to residents in an INDEPENDENT LIVING, ASSISTED LIVING, MEMORY CARE community.

You belong on our team if you are interested in:

• Cutting edge technology enhances the lives of our residents and makes your job easier and more effective.
• SafelyYou - AI video technology that detects and prevents falls
• Advanced EHR Technologies - automated care assessments eliminating busy work, helping you deliver better care
• Sage - Improve call light response time and improvement to service and care
• Microsoft Power BI - one stop for all data needs
• Company support for educational and learning opportunities
• Paid referral programs for Team Member and Resident referrals
• Medical, dental, vision, and life/disability insurances*
• 401k retirement savings offering a discretionary match determined each year based on company performance
• Employee Assistance Program
• Dependent Care and FSA saving accounts
• PTO available day one
• Paid Training

*Benefit eligibility dependent on employment status

**Eligibility based on location

Job Description:

The Business Office Coordinator is responsible for supporting the business office functions at the community, primarily focusing on as well as payroll tasks. This position serves as the community’s support resource for handling and managing questions/inquiries from residents and their families related to services, billing or solving concerns. Support provided as well as our own employees with benefits, orientation and may perform recruiting and interviewing assistance as well.

Business Office Coordinator Responsibilities include:

• Assists with implementation and assures all employees are following Company policies and procedures, and assist administering, coordinating, and directing all activities in accordance with the policies and procedures, benefit enrollment, orientation, and general HR responsibilities and compliance.
• Ensures compliance with all laws, rules, and regulations (i.e., HIPAA, State Regulations, OSHA, and infection control protocols, etc.)
• Assures accurate completion of admissions forms, contracts, etc.
• Tracks state requirements as indicated for training, certifications and licensure, and maintains records required by licensing agencies. If appropriate, be thoroughly familiar with the financial terms of any Medicaid waiver or other government payor program in which the Company participates.
• Offers support by fielding staff, resident and family complaints/concerns, executing policy and procedure, and assisting with lease signings.

Qualifications:

• High School Diploma required, Associate preferred in the area of Accounting or Finance or a related field and one year of experience with business office functions; or an equivalent combination of education and experience.
• One (1) to Two (2) years’ experience working in an office setting

https://info.flclearinghouse.com/

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.