Business Office Asst

Optalis Healthcare; Saint Clair Shores (MI); On-site; USD 29,000 - 40,000; Full time

Job summary

Optalis Healthcare is seeking an administrative accounting professional to support facility operations in Saint Clair Shores, Michigan. The role requires accounting duties including census verification, posting deposits, resident trust accounts, accounts payable, and month-end closing, with involvement in billing and collections processes.

Candidates will participate in trainings and facility meetings, and perform additional clerical tasks as needed.

Responsibilities

• Verify daily census of residents and resident payor types in Excel and balance to manual census
• Post deposits in accounting software daily
• Maintain accurate records for Resident Trust Accounts
• Oversee Accounts Payable and vendor reconciliation with Facility Controller
• Complete monthly closing procedures including census, cash receipts, billing logs, and input of vendor invoices
• Ensure timely billing of residents and third-party payors
• Participate in in-service training and facility meetings
• Develop knowledge of all emergency and disaster procedures of the facility
• Willingness to perform other duties as assigned, including various clerical tasks

Job description

To perform this job successfully, an individual must be able to perform each key function satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the key functions. Following is a summary of key support services of this position:

• Responsible for reporting to the administrator.
• Establish and maintain communication with patients, family members and others responsible for payment for patient care services.
• Always demonstrates knowledge of and respect for the rights, dignity, and individuality of each resident in all interactions.
• Demonstrates honesty and integrity at all times in the care and use of resident and facility property.
• Ongoing interaction with facility staff, administration, vendors and government agencies.
• Daily Census. Verify the accuracy of the daily census of residents and resident payor types (Medicare, Medicaid, Private, Other), in an excel spreadsheet by balancing to manual building census. Verify census in accounting software daily.
• Cash Receipts. Post deposits in accounting software daily.
• Resident Trust Accounts. Maintains accurate and complete records for accounts held in trust by the facility, in accordance with the policies and procedures of the facility.
• Accounts Payable. Maintains the facility workflows for invoice approvals and recording of invoices in the accounting software. Works with Facility Controller on any vendor reconciliation issues.
• Complete and accurate adherence to closing procedures on a monthly basis in accordance with facility reporting guidelines. These would include, but are not limited to:
  • Census reconciliation
  • Cash receipts reconciliation
  • Billing log reconciliation and completion
  • Supervise the timeliness of all input of vendor invoices
  • Completion of month end closing checklist in a timely manner. Maintenance of accurate and complete historical records
• Complete and generate accurate information necessary to bill residents and third party payors on a timely basis.
• Direct involvement in accounts receivable collections process, including responsibility for pursuit of delinquent accounts.
• Participation in relevant in-service training sessions.
• Attendance and participation in relevant facility meetings
• Develop a working knowledge of all emergency and disaster procedures of the facility.
• Willingness to perform other duties as assigned, including various clerical duties as they are necessary.

Pay Range

25