Business Office Manager

Northwest Rehabilitation and Healthcare Center; Indianapolis (IN); Sur place; USD 42 000 - 65 000; Plein temps

Résumé du poste

Northwest Rehabilitation and Healthcare Center is seeking an accounting support role to assist with daily financial operations in a long-term care facility. The role involves processing invoices, maintaining resident funds, and preparing periodic financial statements.

Compliance with Medicaid/Medicare requirements and internal policies is essential. The position requires practical experience in long-term care accounting, solid organizational skills, and the ability to work with administrators

Qualifications

• Must possess a high-school diploma or equivalent.
• Must have three years experience in Long Term Care.
• Must have experience with Medicaid Application Process and Medicare.

Responsabilités

• Assist in day-to-day accounting functions of the facility.
• Implement written policies and procedures that govern the accounting functions.
• Assist in standardizing the methods in which work will be accomplished.
• Forward invoices to appropriate department personnel for payment approval.
• Communicate with suppliers/vendors concerning invoice errors or questions.
• Maintain a file of charge slips, debits, credits, etc., for each resident.
• Monitor and collect accounts receivable and report delinquencies.
• Assist in balancing accounts receivable and preparing monthly statements.
• Prepare and mail statements.
• Report to the Accountant/Director of Finance/Administrator with recommendations.
• Assist in reconciling bank statements and preparing trial balances.
• Prepare financial and statistical reports as directed.
• Perform secretarial functions as necessary.
• Attend workshops/seminars to stay current in long-term care finance.

Formation

High school diploma or equivalent

Description du poste

SUMMARY:

The primary purpose of this job position is to assist in the day-to-day accounting functions of the facility in accordance with current acceptable accounting and cost reimbursement principles relating to nursing facility operations, and as may be directed by the Administrator, Director of Finance, or Accountant.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assist in implementing the day-to-day functions of the accounting department.

• Implement written policies and procedures that govern the accounting functions of the facility.

• Assist in standardizing the methods in which work will be accomplished.

• Forward invoices to appropriate department personnel for approval for payment.

• Communicate with supplier/vendors concerning errors or questions on invoices.

• Maintain a file of copies of all charge slips, debits, credits, etc., issued to each resident.

• Monitor and collect accounts receivables. Report delinquent accounts to the Accountant/Director of Finance/Administrator.

• Assist in balancing accounts receivable by running tapes, verifying computer printouts, etc.

• Assist in preparing monthly financial statements to include preparing monthly balance sheet, income and expense reports, etc., as required.

• Prepare and mail statements.

• Make written and oral reports/recommendations to the Accountant concerning accounting functions.

• Assist in reconciling bank statements as directed.

• Assist in preparing trial balances as directed.

• Assist in preparing financial and statistical reports as directed.

• Perform functions of computer/data processor as necessary.

• Develop and utilize computer reports and output.

• Ensure that resident admission contracts are signed and appropriately filed.

• Follow established resident fund accounting procedures. Provide each resident with a quarterly accounting of his/her funds managed by the facility.

• Assist in the planning and implementation of changes in our accounting system as necessary or directed.

• Perform secretarial functions as necessary or directed.

• Attend and participate in workshops, seminars, etc., to keep abreast of current changes in the long-term care field, as well as to maintain a professional status.

• Attend and participate in facility mandatory in-service training program as scheduled (e.g., OSHA, TB, HIPAA, Abuse Prevention, etc.)

• Request repairs for office equipment as necessary.

• Maintain the confidentiality of all resident care information including protected health information. Report known or suspected incidents of unauthorized disclosure of such information.

• Ensure that resident’s rights to fair and equitable treatment, self-determination, individuality, privacy, property and civil rights, including the right to wage complaints, are well established and maintained at all times.

QUALIFICATIONS:

• Must possess, as a minimum, a high-school diploma or its equivalent.

• Must have, as a minimum, three (3) years experience in Long Term Care

• Must have experience with Medicaid Application Process and Medicare.

PHYSICAL DEMANDS:

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to move intermittently throughout the workday.

• Must be able to speak and write the English language in an understandable manner.

• Must be able to push, pull, move, and/or lift a minimum of 25 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum of 50 feet.

• May be necessary to assist in the evacuation of residents during emergency situations.