Business Office Assistant

TLC Management; Avon (IN); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Competitive starting wage

Employee referral program

Paid life insurance

401k after first year

DailyPay

Monthly celebrations and recognitions

Medical, Vision and Dental Insurance

Tuition reimbursement $5,000/year

Education bonus program

Job summary

Avon Health and Rehabilitation Center is seeking a diligent Business Office Assistant to support the Business Office Manager in daily operations, admitting processes, and resident financial activities. The role emphasizes accuracy in posting transactions, safeguarding sensitive information and maintaining a warm, efficient front-office environment.

The position includes benefits, a competitive wage, a 401k plan after the first year, and opportunities for growth through tuition reimbursement and

Qualifications

• High school diploma or GED required.
• Ten key calculator proficiency required.
• Strong typing, computer, organizational and communication skills.
• Ability to read, write, speak and understand English.
• Interpersonal skills and ability to work with residents, families and staff.

Responsibilities

• Assist with all Business Office Assistant responsibilities including payor eligibility verification and census posting.
• Enter and post census, resident fund transactions, cash receipts and adjustments in MDI daily.
• Communicate census information with pharmacy, labs and other providers.
• Assist with month-end activities and Pre-Admission paperwork.
• Help with patient financial admissions and Medicaid applications; manage funds and petty cash.
• Support front office, reception duties and payroll/HR tasks as directed.
• Maintain confidentiality and ensure resident rights and privacy.
• Report incidents using the facility’s reporting system.
• Adhere to safety, infection control and cleanliness procedures.

Skills

Typing

Communication

Organization

Interpersonal skills

Education

High school diploma or GED

Ten key calculator

Tools

MDI system

Job description

Business Office Assistant

Full-time

If you are looking for a career that can make a difference, then Avon Health and Rehabilitation is the place for you. Our work family is made up of a variety of talented and committed team members who are dedicated to making a difference in the lives they serve. Each employee contributes their unique skills and abilities with the key goal of enabling our residents to reach and maintain their highest functional abilities. Every job matters at Avon Health and Rehabilitation Center. We believe in what we do and know our hands make a difference.

As a BOM Assistant in our facility, look at what benefits you can enjoy:

• Competitive starting wage
• 1,000 new employee referral program
• Paid life insurance
• 401k opportunities after your first year
• DailyPay! Work today, get paid today!
• Monthly Celebrations and recognitions
• Medical, Vision and Dental Insurance
• $5,000 Tuition Reimbursement Per Year
• Quarterly Education Bonus Program

Primary Job Function

The primary purpose the Business Office Assistant is to assist the Business Office Manager in the organization and performance, facility Business Office functions.

Primary Responsibilities

• Assisting with all of the facility’s Business Office Assistant responsibilities. This includes:
  • Assisting with the verification of payor eligibility for all patient admission inquiries;
  • Entering and posting census, resident fund transactions, cash receipts, adjustments and ancillaries into MDI on a daily basis and as directed;
  • Assisting with communicating census information with pharmacy, labs and other outside providers;
  • Assisting with completing facility and resident trust deposits and faxing to Corporate;
  • Assisting with the completion of all month-end activities by established deadlines;
  • Assisting with Pre-Admission paperwork to local area on aging upon admission;
  • Assisting patient families with financial admission and application for Medicaid, if applicable;
  • Assisting with the distribution of patient funds and facility petty cash;
  • Assisting with the facility’s front office and reception areas;
  • Assisting with Payroll or HR duties as directed;
  • Creating and maintaining an atmosphere of warmth, personal interest and positive emphasis as well as a calm environment throughout the facility;
  • Maintaining the confidentiality of all residents and their care to ensure resident rights and privacy are protected at all times; &
  • Reporting and documenting resident and/or visitor incidents, accidents, complaints or allegations according to the facility’s policy and procedure using the designated occurrence reporting system.
• Complying with safety requirements, infection control measures, and maintaining a clean work environment in accordance with facility policy as indicated by:
  • Assuring that work/assignment areas are clean and records, files, etc., are properly stored before leaving such areas on breaks, end of work day, etc.;
  • Abiding by all emergency protocols for crash carts, resident codes, fire safety, missing residents, tornado preparation, violent residents, Wander guard alarms, door alarms, and other facility policies as assigned;
  • Reporting any forms of abuse witnessed and aware of and taking appropriate action according to policy;
  • Following infection control and universal precautions procedures;
  • Following periodic cleaning schedules for equipment and returning equipment to proper area after use, and
  • Ensuring the facility is maintained in a clean and sanitary manner at all times.
  • Performing other duties as assigned by the Administrator, Field Accountant or TLC Corporate Office.

IND123

Minimum Qualification/Requirements:

• Must possess specific educational and experience requirements such as:
  • Must have high school diploma or GED; &
  • Ten key calculator and keyboarding.
• Must possess knowledge of accepted accounting practices required.
• Must have a thorough understanding of the principles Business Office policies/procedures.
• Must possess interpersonal skills such as:
  • Possessing basic typing, computer, and good organizational and communication skills;
  • Possessing knowledge in the usage of computers and data input/output to include report retrieval;
  • Possessing the ability to develop and interpret Business Office policies/procedures and apply them in specific situations;
  • The ability to follow oral and verbal instructions, function independently and make independent decisions when circumstances warrant such action;
  • The ability to read, write, speak and understand the English language;
  • The ability to seek out new methods and principles and be willing to incorporate them into existing practices;
  • Demonstrating the ability of personal integrity and dealing tactfully with residents, family members, visitors, government agencies and personnel;
  • Being in good physical and mental health, free of communicable diseases;
  • The ability to work harmoniously with professional and non-professional personnel;
  • Possessing sound judgment in prioritizing the performance of tasks, duties and responsibilities in accordance with established standards, policies and procedures;
  • The ability to be discrete and protect the integrity of confidential information and stay within Corporate Compliance;
  • Patience, a cheerful disposition, enthusiasm and a willingness to handle residents based on whatever maturity and physical level in which they are currently functioning;
  • The ability to adhere to professional code of ethics, and
  • The ability to relate information concerning a resident’s condition.
• Desired qualifications include:
  • Experience in long-term care, medical billing and knowledge of general ledger accounting.