Business Office Assistant

Medical Hill Healthcare Center; Oakland (CA); On-site; USD 41,000 - 55,000; Full time

Benefits offered by this job

Comprehensive benefits package

Full-time schedule

Collaborative leadership team

Job summary

Medical Hill Healthcare is seeking a careful and motivated Business Office Assistant to support our facility's administrative and business office operations in California. This full-time role offers competitive pay and a comprehensive benefits package, with opportunities to work closely with facility leadership and multiple departments in a SNF environment.

The ideal candidate has administrative experience, strong organizational skills, and proficiency with Microsoft Office.

Qualifications

• Experience in administrative, clerical, or business office roles preferred.
• Healthcare or skilled nursing facility experience is a plus.
• Strong organizational skills and attention to detail are essential.
• Excellent written and verbal communication skills.
• Proficiency with computers, data entry, and Microsoft Office.

Responsibilities

• Provide administrative and clerical support to the Administrator, DON, and Business Office Manager.
• Maintain meeting minutes, organize documentation, and handle filing.
• Assist with accounting tasks such as cash receipts and data entry; support HR/payroll duties as needed.
• Support daily business office operations and cross-department communication.
• Maintain confidentiality of resident information and follow HIPAA requirements.

Skills

Administrative experience

Healthcare/SNF experience

Organizational skills

Communication skills

Microsoft Office proficiency

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Job description

Now Hiring: Business Office Assistant – Full-TimeMedical Hill Healthcare | CaliforniaPay Rate: $30.00–$40.00 per hour, DOESchedule: Full-TimeBenefits: Comprehensive Benefits PackageJoin the Team at Medical Hill Healthcare!Medical Hill Healthcare is seeking an organized, dependable, and detail-oriented Business Office Assistant to support our facility's administrative and business office operations.This is a great opportunity for someone with healthcare administrative experience who enjoys multitasking, supporting facility leadership, and keeping daily office operations running smoothly.The ideal candidate will have strong organizational and communication skills, attention to detail, and the ability to work collaboratively with multiple departments in a skilled nursing and rehabilitation environment.Position HighlightsCompetitive Pay: $30.00–$40.00 per hour, depending on experienceFull-time opportunityComprehensive benefits packageSupportive, team-oriented work environmentOpportunity to work closely with facility leadershipVaried administrative and business office responsibilitiesWhat You'll DoAs the Business Office Assistant, you will provide administrative and clerical support to the Administrator, Director of Nursing (DON), Business Office Manager, and other facility departments.Key ResponsibilitiesAdministrative & Office SupportAssist with organizing, planning, and coordinating daily administrative activities.Provide administrative support to the Administrator, DON, and Business Office Manager.Maintain meeting minutes, organize documentation, and complete filing as needed.Assist with administrative studies, special projects, and other assignments.Maintain adequate office supplies and equipment to support daily operations.Receive and follow instructions and schedules from your supervisor.Accounting & Business Office FunctionsPerform clerical and basic accounting functions, including cash receipts and ancillary data entry.Assist with maintaining accurate administrative and financial records.Support daily business office operations and documentation.May assist with HR and payroll-related duties.Facility Communication & CoordinationDevelop and maintain positive working relationships with facility staff and department leaders.Support communication and coordination between departments.Assist with recording and filing incident and accident reports in accordance with facility policies.Represent the facility professionally and contribute to positive community relations.Compliance & ConfidentialityMaintain confidentiality of all resident information, including protected health information (PHI).Follow HIPAA requirements and facility policies regarding resident privacy.Promptly report suspected or known violations of confidentiality.Follow established workplace safety procedures and administrative guidelines.What We're Looking ForQualificationsPrevious administrative, clerical, or business office experience preferred.Healthcare or skilled nursing facility (SNF) experience is a plus.Experience with accounting, cash receipts, HR, or payroll functions preferred.Strong organizational skills and attention to detail.Excellent written and verbal communication skills.Proficiency with computers, data entry, and Microsoft Office.Ability to multitask, prioritize responsibilities, and meet deadlines.Professional, dependable, and team-oriented.Ability to maintain confidentiality and handle sensitive information appropriately.Why Join Medical Hill Healthcare?Competitive hourly pay: $30.00–$40.00 DOEFull-time scheduleComprehensive benefits packageCollaborative leadership teamOpportunity to grow your healthcare administrative experienceMeaningful role supporting residents, families, and facility operationsApply Today!If you are an organized and motivated administrative professional looking for a rewarding opportunity in healthcare, we would love to hear from you!Join Medical Hill Healthcare and become an important part of our business office team. Apply today!We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.